Administrative Assistant 1

The University of Toledo; Toledo (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

The University of Toledo seeks an Administrative Assistant 1 to provide comprehensive administrative support across departments and assist in directing program activities. The role relieves supervision of routine tasks, prepares correspondence and reports, and maintains calendars to ensure smooth operations.

You will monitor department budget expenditures, analyze information, and resolve administrative problems while maintaining confidentiality in handling sensitive data.

Qualifications

• Associates Degree in business management, secretarial sciences or related field required.
• Six months administrative and/or secretarial experience for upper-level management position required or a combination of experience and education accepted.
• Must manage confidential information and maintain FERPA confidentiality at all times.

Responsibilities

• Provides administrative support in various functional areas to support management and daily work.
• Relieve supervision of routine administrative duties and assist in program/departmental direction.
• Prepares correspondence and reports and maintains calendars.
• Monitors budget expenditures for the department and resolves administrative problems.
• Communicates effectively and handles information with tact and accuracy.
• Uses computers and applications to collect and analyze data and produce documents.

Skills

Multitasking

Time management

Communication skills

Confidentiality handling

Education

Associates Degree in business management, secretarial sciences or related field

Job description

Title: Administrative Assistant 1

Department Org: Academic Personnel Admin - 106750

Employee Classification: H3 - Comm Workers of America FT

Bargaining Unit: Communication Workers America

Primary Location: MC AC

Shift:1

Start Time:8:15 AM End Time:5:00 PM

Job Description

Provides administrative support in various functional areas to support management and facilitate the daily work. Assist in program or departmental direction by relieving supervision of routine administrative duties. Provides information, prepares correspondence and reports, maintain calendars, monitor budget expenditures for the department, and resolves administrative problems.

Minimum Qualifications

• Associates Degree in business management, secretarial sciences or related field required.
• Must have Six (6) months administrative and/or secretarial experience performing similar duties for an upper-level management position required or a combination of experience and education will be accepted in lieu of higher education.
• Expected to manage confidential information and maintain confidentiality at all times, including FERPA.
• THE UNIVERSITY OF TOLEDO
• Job Description / Class Specification
• Administrative Assistant 1
• Page 2
• Must be flexible, able to multi-task and manage multiple high priority demands, and rearrange priorities as needed. Demonstrated skill in time management is required.
• Knowledge of organizational and general office procedures and operations and the ability to analyze and make recommendations.
• Knowledge of the methods, principles and techniques associated with research, data collection and report writing.
• Knowledge of generally accepted accounting practices and procedures and the procedures and practices of preparing and controlling operating and capital budgets.
• Knowledge of contract development, administration, and monitoring, as required.
• Knowledge and ability in the use of computers and peripheral equipment such as printers.
• Ability to analyze and interpret data and write reports.
• Ability to deal tactfully and equitably with people and to effectively communicate.
• Ability to use personal computers and applications necessary to collect and analyze data and access and produce budget and procurement documents and changes.
• Ability to effectively communicate and carry out written and/or verbal instruction; detail oriented and accurate.
• Ability to attend meetings.

Conditions of Employment

To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.

Equal Employment Opportunity Statement

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.

The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at [e-mail] or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.