Administrative Assistant 1

Commonwealth of Pennsylvania; Gaysport (PA); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Telework options

Job summary

The Commonwealth of Pennsylvania, through PennDOT, seeks an Administrative Assistant 1 to support district leadership and coordinate essential tasks. You will manage information flows, assist with district-wide projects, and contribute to community relations and HR activities.

Daily duties include scheduling, document prep, and visitor screening, with possible telework options. The role emphasizes organization, communication, and dedication to public service within a confidential environment.

Qualifications

• Graduation from a four year college or university or an equivalent combination of experience and training.
• Ability to perform essential job functions and maintain confidentiality.
• Strong organizational and communication skills required.

Responsibilities

• Coordinate office activities and manage correspondence logs and mail routing.
• Guide clerical staff and communicate updates to resolve issues.
• Schedule District Executive appointments, travel plans and meetings.
• Prepare letters, transcribe minutes and assemble administrative materials.
• Screen calls and visitors to ensure proper routing.

Skills

Office coordination

Clerical leadership

Schedule management

Document preparation

Visitor screening

Education

Four-year college degree

Job description

Are you ready to take on a role where your impressive organizational skills make a real difference every day? Begin a rewarding career as an Administrative Assistant 1 with the Pennsylvania Department of Transportation (PennDOT). In this role, you will help keep district operations running smoothly by supporting leadership and coordinating important tasks. You will interact with a variety of staff, manage information, and assist with key projects that impact the entire district. Apply today to join a team that values organization, communication, and dedication to public service!

This position provides essential administrative support to the District Executive by organizing information, coordinating office activities, and assisting with district-wide tasks. Within this role, you will also support staff in areas such as community relations, human resources, and clerical operations. As an Administrative Assistant 1, you will perform the following duties:

• Office Coordination: Manage correspondence logs, route mail, and support daily office workflows
• Clerical Leadership: Guide clerical staff, share updates, and help resolve administrative issues
• Schedule Management: Organize the District Executive’s appointments, travel plans, and meeting logistics
• Document Preparation: Compose letters, transcribe meeting minutes, and prepare administrative materials
• Visitor Screening: Screen calls and visitors to ensure proper routing and communication

Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Hollidaysburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview
• This is a confidential position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Additional Requirements

• You must be able to perform essential job functions.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.