Administrative Assistant 1

IdahoPTV; Coeur d'Alene (ID); On-site; USD 22,000 - 31,000; Full time

Job summary

The Idaho Department of Water Resources (IDWR) invites applications for an Administrative Assistant 1 at the Northern Regional Office in Coeur d’Alene, Idaho. The role provides essential secretarial support to the regional manager and staff, ensuring smooth daily operations and effective office administration.

The successful candidate will be highly organized with strong attention to detail and a collaborative mindset, capable of handling multiple tasks in a team setting.

Qualifications

• Good knowledge of office support functions including word processing, filing, and reception.
• Ability to gather and compile data.
• Ability to balance and coordinate workload across multiple projects.
• Good knowledge of Microsoft Office.
• Experience interpreting, applying, and explaining complex information.

Responsibilities

• Assist with general office administration and clerical tasks.
• Respond to customer inquiries and manage records related to water rights.
• Prepare and distribute notices and correspondence as required.
• Maintain files and schedules for regional staff and programs.
• Support the Northern Regional Manager with daily operations.

Skills

Word processing

Filing

Document drafting

Data gathering

Office software

Information interpretation

Tools

Microsoft Office

Job description

19.00 - 19.00 USD per hour

Posted 2 days ago | Apply before November 1, 2026

Description

State of Idaho Opportunity

Applications will be accepted through 11:59 PM MST on the posting end date.

Important Guidelines

Applicant resumes must demonstrate how they meet the MINIMUM QUALIFICATIONS listed in the job announcement.

Selection Process

Resumes will be screened based on the criteria outlined in this announcement. A select number of candidates who have demonstrated that they meet the MINIMUM QUALIFICATIONS of the position and have the most relevant qualifications may be given the opportunity to be interviewed.

The Idaho Department of Water Resources (IDWR) may conduct verification of the information provided in your application, including validation of driver's license status, education, employment, and criminal history. Omission and/or falsification of information provided in your application will result in your removal from consideration for employment, appointment, or promotion.

The Idaho Department of Water Resources (IDWR) has an exciting opportunity for an Administrative Assistant 1 at our Northern Regional Office in Coeur d’ Alene, Idaho.
The person in this position performs a wide variety of secretarial functions in support of the Northern Regional Manager and regional programs. The individual is the primary contact for general office administration, ensuring that regional staff have the support they need to perform their jobs effectively. Our ideal candidate is highly organized, with excellent attention to detail, and able to work well in a team environment.

Example of Duties

• · Assist with contested case activity management. Scan and profile documents, schedule prehearing and status conferences, and send correspondence
• · Manage documents related to water right application approvals, orders, voids, and withdrawals. Process and mail documents, maintain archive files, scan and stamp documents
• · Manage the legal notification process for water right applications. Prepare advertisements, distribute legal notices and letters, scan and label applications, and coordinate with newspaper editors
• · Maintain water rights files and monitor schedules for filing in the vault
• · Perform general office and clerical support services for regional staff. Schedule office day rotations, maintain office supplies and equipment, and coordinate building facility services
• · Respond to customer inquiries over the phone and in person regarding water right processing and IDWR programs

Minimum Qualifications

• · Good knowledge of office support functions including:
• · Word processing, filing, composing a variety of business documents and reception
• · Gathering and compiling data
• · Balancing and coordinating a workload for multiple projects
• · Good knowledge of Microsoft Office
• · Experience interpreting, applying, and explaining complex information

Preferred Qualifications

• · Some knowledge of state and local government operations and structure

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.*

Our Mission: To serve the citizens of Idaho by ensuring that water is conserved and available to sustain Idaho’s economy, ecosystems, and resulting quality of life.

EEO/ADA/Veteran

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact [phone] (TTY/TTD: 711), or [e-mail].

Preference may be given to veterans who qualify under state and federal laws and regulations.