Administrative Assistant

Commonwealth of VA Careers; Richmond (VA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Free parking and admission to Virginia

Overnight stay discounts

50% off cabins

Job summary

Commonwealth of VA Careers is seeking an Administrative Assistant for the Virginia Department of Conservation and Recreation. This on-site role supports the State Parks Professional Development Team with budget tracking, travel approvals, and procurement for training and events.

The position requires strong Microsoft Office 365 skills, excellent written and verbal communication, and the ability to work independently and as part of a team.

Qualifications

• Knowledge and proficiency of Microsoft Office 365 software.
• Work experience with budget reconciliation and tracking.
• Experience demonstrating excellent writing and verbal communication skills.
• Experience demonstrating excellent organizational skills and ability to prioritize tasks.
• Experience working independently and as part of a team.

Responsibilities

• Provide administrative support to the State Parks Professional Development Team.
• Handle budget reconciliations and track expenditures for multiple cost centers.
• Process travel approvals, reimbursement forms, and registrations.
• Manage procurement activities for training and professional development.
• Order, track, and maintain uniform inventory for internship programs; support events and meetings.

Skills

Microsoft Office 365

Budget reconciliation

Written & verbal communication

Organizational skills

Team collaboration

Job description

Title: Administrative Assistant

State Role Title:Admin and Office Spec II

Hiring Range: $20.00 to $25.00 per hour

Pay Band: 2

Agency: Dept Conservation & Recreation

Location: Main Street Centre

Agency Website:https://www.dcr.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Conservation and Recreation (DCR) is hiring! DCR is the state’s lead conservation agency, providing access for outdoor recreation, strengthening communities’ flood resilience, and protecting what Virginians care about: clean water, parks, natural habitat, and open spaces.

Serving a diverse commonwealth rich in nature and culture, DCR touches all Virginians’ lives.

Virginia State Parks' Professional Development Team is accepting applications for an Administrative Assistant position.

In this position, you will provide administrative support to the State Parks Professional Development Team. Duties will include:

• Budget reconciliations and expenditure tracking for multiple cost centers
• Completing travel approvals, reimbursement forms, and registrations
• Procurement activities for training and professional development
• Ordering, tracking, and maintaining uniform inventory for internship programs
• Providing support for events and corporate meetings
• Preparing reports, coordinating meeting schedules, and entering data into financial reporting systems.

This position does not qualify for telework or hybrid work arrangements. The selected candidate will report on-site at DCR's Main Street Center Office.

Wage/seasonal positions are not eligible for Commonwealth of Virginia benefits (health care, paid leave, etc.) and are limited to 1,500 hours from May 1 to April 30.

DCR provides the opportunity for wage employees to participate in tax-deferred compensation programs, supplemental disability insurance, and supplemental retirement accounts made available through the Commonwealth’s provider network at the employee’s expense.

DCR’s Mission is to conserve the natural, scenic, historic, and cultural resources of the Commonwealth. We invite you to learn more about DCR’s efforts to CONSERVE.

Minimum Qualifications

• Knowledge and proficiency of Microsoft Office 365 software
• Work experience with budget reconciliation and tracking
• Experience demonstrating excellent writing and verbal communication skills
• Experience demonstrating excellent organizational skills and ability to prioritize tasks
• Experience working independently and as part of a team

Additional Considerations

• Experience with travel approval and/or reimbursement processes
• Experience with eVA procurements
• Experience with event planning
• Familiarity with State Parks operations
• Familiarity with state government processes and systems

A valid driver’s license is required to operate a state vehicle or a personal vehicle while conducting official business on behalf of the agency.

Employment in all positions within the Virginia State Parks is contingent upon satisfactory completion of a background check, including a criminal history record check. All employees within Virginia State Parks may be required to wear state-issued uniforms and work a varied schedule, including weekends and holidays.

DCR encourages applications from minorities, individuals with disabilities, veterans, and those with experience with the National Park Service or the federal government. We are an Equal Opportunity Employer (EEO/AA/TT).

Explore Virginia State Parks — On Us!

As a DCR employee, you’ll enjoy exclusive access to the natural beauty and outdoor experiences that make Virginia’s State Parks extraordinary — with free admission, special discounts, and perks that turn every visit into something memorable.

• Free parking and admission to all Virginia State Parks.
• Overnight stay discounts for DCR classified, retired, and wage staff (after six months of service):
  • Free camping outside the Memorial Day to Labor Day season for sites accommodating up to six people.
  • Free Sunday–Thursday camping (excluding the night before holidays) during the Memorial Day–Labor Day period.
  • 50% off cabins (up to three bedrooms) outside the Memorial Day–Labor Day season for up to 14 nights. Two nights minimum required. Bunkhouses, camping cabins, and yurts are included; one-night yurt stays receive a 25% discount.

Join us and make Virginia’s great outdoors part of your life; it’s one of the many ways we show our appreciation for the people who make DCR’s mission possible!

Contact Information

Name: Human Resources

Phone: N/A

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.