Administrative Assistant

Buchart Horn, Inc; York (York County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Restaurant d'entreprise

Indemnités de stage/alternance

Job summary

Buchart Horn, Inc. in York, PA seeks an Administrative Assistant to support our York office and project teams. You will provide general administrative support, assist with project activities, and oversee day-to-day office operations.

Reporting to the Project Support Manager, the role involves onboarding, mail coordination, invoicing, vendor coordination, and maintaining office systems while fostering a collaborative, organized work environment.

Qualifications

• High school diploma or equivalent or relevant work experience.
• Administrative or office support experience preferred.
• Strong organizational and detail-oriented capabilities.
• Proficient in Microsoft Office and able to learn business systems.

Responsibilities

• Provide administrative support to project managers and team members.
• Assist with project-related activities and procurement efforts.
• Coordinate printing, copying, binding, and assembly of project documents.
• Manage incoming/outgoing mail, packages, and deliveries.
• Maintain filing systems and administrative records.
• Assist HR with new hire onboarding and workspace setup.
• Oversee office supplies and shared spaces; support office events.
• Process invoices, monitor expenditures, and support vendor contracts.
• Promote workplace standards and communicate issues to management.
• Perform other duties as assigned.

Skills

Organizational skills

Attention to detail

Strong communication

Time management

Independent work

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office

BST Project Accounting

Newforma

Unanet CRM

Job description

Administrative Assistant | York, PA | Full TimeBuchart Horn is seeking an organized, dependable, and detail-oriented Administrative Assistant to support our York office and project teams. Reporting to the Project Support Manager, this position will provide general administrative support, assist with project-related activities, and oversee day-to-day office operations.In addition to supporting project managers and coordinating administrative activities, this role will serve as the Office Manager for our York location. Responsibilities will include coordinating mail and deliveries, maintaining office supplies and shared spaces, assisting with employee onboarding and office events, and helping ensure the office runs smoothly. The ideal candidate is proactive, comfortable managing multiple priorities, and enjoys helping others while keeping daily operations organized and efficient.What You'll Do:Provide administrative support to project managers and other team members, including assisting with project-related activities and procurement effortsAssist with printing, copying, binding, and assembling project documents and other materialsCoordinate incoming and outgoing USPS mail, FedEx packages, and other deliveriesMaintain filing systems, office records, and administrative proceduresAssist the Human Resources team with new hire orientation and onboarding, including coordinating workspace setup and employee resourcesOversee the ordering, organization, and storage of office suppliesProcess office-related invoices, monitor expenditures, and assist with vendor contracts and service agreements as neededHelp maintain the appearance, organization, and safety of shared workspaces and common areasHelp promote consistent workplace standards and communicate office-related concerns to management as neededPerform other related duties as assignedWhat We're Looking For:High school diploma or equivalent, or relevant work experiencePrevious administrative or office support experience preferredStrong organizational skills and attention to detailGood working knowledge of Microsoft Office programsAbility to learn and become proficient in business systems, including BST Project Accounting, Newforma, and Unanet CRMStrong communication and interpersonal skills, with the ability to work effectively with employees at all levels, clients, and vendorsAbility to take initiative, exercise sound judgment, and work independently once trainedStrong time management skills and the ability to manage multiple prioritiesProfessional, dependable, and service-oriented approach to supporting employees and visitorsAbility to work collaboratively while also taking ownership of day-to-day office responsibilitiesWhy Join Us:Play an important role in supporting the day-to-day operations of our York office and project teamsWork closely with project managers and employees across multiple disciplinesGain experience in project support, office management, and administrative operationsEnjoy a varied role that combines administrative responsibilities with office coordination and employee supportBe part of a collaborative team supporting meaningful engineering and infrastructure projectsCompetitive compensation and comprehensive benefits package