Administrative Assistant

PACE Resources Federal Credit Union; York (York County); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Job summary

Buchart Horn is seeking an organized Administrative Assistant to support our York, PA office and project teams. Reporting to the Project Support Manager, this role provides general administrative support, assists with project activities, and oversees day-to-day office operations.

The ideal candidate is proactive, detail-oriented, and able to juggle multiple priorities while maintaining a professional and welcoming office environment for staff and visitors.

Qualifications

• High school diploma or equivalent or relevant work experience.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities; works well with staff at all levels.
• Proficient in Microsoft Office; capable of learning BST Project Accounting, Newforma, and Unanet CRM.

Responsibilities

• Provide administrative support to project managers and team members, including assistance with project-related activities and procurement.
• Assist with printing, copying, binding, and assembling project documents and materials.
• Coordinate incoming/outgoing USPS mail, FedEx, and other deliveries.
• Maintain filing systems, office records, and administrative procedures.
• Assist HR with new hire orientation and onboarding, including workspace setup and resources.
• Oversee ordering, organization, and storage of office supplies.
• Process office invoices, monitor expenditures, and assist with vendor contracts and service agreements.

Skills

Organizational skills

Time management

Communication

Independence

Team collaboration

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

BST Project Accounting

Newforma

Unanet CRM

Job description

Job Details: Job Location: York, PA 17401, Job Category: Administrative, Administrative Assistant | York, PA | Full Time

Buchart Horn is seeking an organized, dependable, and detail-oriented Administrative Assistant to support our York office and project teams. Reporting to the Project Support Manager, this position will provide general administrative support, assist with project-related activities, and oversee day-to-day office operations.

In addition to supporting project managers and coordinating administrative activities, this role will serve as the Office Manager for our York location. Responsibilities will include coordinating mail and deliveries, maintaining office supplies and shared spaces, assisting with employee onboarding and office events, and helping ensure the office runs smoothly. The ideal candidate is proactive, comfortable managing multiple priorities, and enjoys helping others while keeping daily operations organized and efficient.

What You'll Do:

• Provide administrative support to project managers and other team members, including assisting with project-related activities and procurement efforts
• Assist with printing, copying, binding, and assembling project documents and other materials
• Coordinate incoming and outgoing USPS mail, FedEx packages, and other deliveries
• Maintain filing systems, office records, and administrative procedures
• Assist the Human Resources team with new hire orientation and onboarding, including coordinating workspace setup and employee resources
• Oversee the ordering, organization, and storage of office supplies
• Process office-related invoices, monitor expenditures, and assist with vendor contracts and service agreements as needed
• Help maintain the appearance, organization, and safety of shared workspaces and common areas
• Help promote consistent workplace standards and communicate office-related concerns to management as needed
• Perform other related duties as assigned

Qualifications: What We're Looking For:

• High school diploma or equivalent, or relevant work experience
• Previous administrative or office support experience preferred
• Strong organizational skills and attention to detail
• Good working knowledge of Microsoft Office programs
• Ability to learn and become proficient in business systems, including BST Project Accounting, Newforma, and Unanet CRM
• Strong communication and interpersonal skills, with the ability to work effectively with employees at all levels, clients, and vendors
• Ability to take initiative, exercise sound judgment, and work independently once trained
• Strong time management skills and the ability to manage multiple priorities
• Professional, dependable, and service-oriented approach to supporting employees and visitors
• Ability to work collaboratively while also taking ownership of day-to-day office responsibilities

Why Join Us:

• Play an important role in supporting the day-to-day operations of our York office and project teams
• Work closely with project managers and employees across multiple disciplines
• Gain experience in project support, office management, and administrative operations
• Enjoy a varied role that combines administrative responsibilities with office coordination and employee support
• Be part of a collaborative team supporting meaningful engineering and infrastructure projects
• Competitive compensation and comprehensive benefits package