Administrative Assistant

Oasis Home Care; Worcester (MA); In loco; USD 30.000 - 34.000; Tempo pieno

Descrizione del lavoro

Oasis Home Care in Worcester, MA seeks an HR Administrative Assistant to support GAFC and AFC programs. The role covers recruitment, onboarding, employee records, compliance, training coordination, and general HR tasks to keep staff and caregivers compliant and efficient.

Ideal candidates are organized, detail-oriented, and able to multitask in a fast-paced environment while handling confidential information and collaborating with an interdisciplinary team.

Competenze

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Previous HR or administrative experience preferred.
• Experience in healthcare, home care, AFC, GAFC, or human services is a plus.
• Knowledge of basic HR practices and employment documentation.
• Familiarity with Microsoft Office, Excel, and electronic recordkeeping systems.
• Excellent communication and organizational skills.
• Strong attention to detail and ability to meet deadlines.
• Ability to handle confidential employee information professionally.
• Ability to multitask and work independently in a fast-paced environment.

Mansioni

• Assist with posting job openings and reviewing applications.
• Schedule interviews and communicate with prospective candidates.
• Coordinate the hiring process and maintain recruitment records.
• Conduct reference checks and assist with background screening processes.
• Prepare new-hire paperwork and employment packets.
• Collect and verify required employment documentation.
• Assist with I-9 forms, W-4 forms, and direct deposit information.
• Coordinate orientation and onboarding schedules.
• Ensure employee files are complete before employees begin work.
• Maintain accurate and confidential personnel files.
• Track employee certifications, licenses, and required training.
• Monitor background checks and other required clearances.
• Track expiration dates and renewal requirements.
• Assist with maintaining compliance with organizational policies and applicable employment regulations.
• Prepare employee documentation for internal and external audits.
• Respond to routine employee questions and direct inquiries appropriately.
• Assist with attendance and timekeeping documentation.
• Maintain employee rosters and HR databases.
• Prepare employment verification letters and HR correspondence.
• Assist with leave documentation and employee status changes.
• Support payroll and benefits administration by collecting and forwarding required information.
• Assist with employee performance review documentation.
• Coordinate mandatory employee training.
• Maintain training attendance records.
• Track completion of required training and competency documentation.
• Send reminders regarding upcoming training and expiring credentials.

Conoscenze

Communication skills

Organizational skills

Attention to detail

Multitasking

Independent work

Time management

Microsoft Office

Formazione

High school diploma

Associate or Bachelor's degree preferred

Strumenti

Microsoft Office

Excel

Electronic recordkeeping systems

Descrizione del lavoro

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Administrative-Managerial Worcester, MA, US

Salary Range: $22.00 To $25.00 Annually

Position Summary

We are seeking an organized, detail-oriented, and dependable Human Resources Administrative Assistant to support HR operations for our Group Adult Foster Care (GAFC) and Adult Foster Care (AFC) programs.

The HR Administrative Assistant will provide administrative support for recruitment, onboarding, employee records, staff compliance, training coordination, and general HR functions. This position plays an important role in ensuring that employees, caregivers, and program staff meet organizational and regulatory requirements.

Key Responsibilities

Recruitment & Hiring

Assist with posting job openings and reviewing applications.

Schedule interviews and communicate with prospective candidates.

Coordinate the hiring process and maintain recruitment records.

Conduct reference checks and assist with background screening processes.

Employee Onboarding

Prepare new-hire paperwork and employment packets.

Collect and verify required employment documentation.

Assist with I-9 forms, W-4 forms, and direct deposit information.

Coordinate orientation and onboarding schedules.

Ensure employee files are complete before employees begin work.

Employee Records & Compliance

Maintain accurate and confidential personnel files.

Track employee certifications, licenses, and required training.

Monitor background checks and other required clearances.

Track expiration dates and renewal requirements.

Assist with maintaining compliance with organizational policies and applicable employment regulations.

Prepare employee documentation for internal and external audits.

HR Administration

Respond to routine employee questions and direct inquiries appropriately.

Assist with attendance and timekeeping documentation.

Maintain employee rosters and HR databases.

Prepare employment verification letters and HR correspondence.

Assist with leave documentation and employee status changes.

Support payroll and benefits administration by collecting and forwarding required information.

Assist with employee performance review documentation.

Training & Staff Development

Coordinate mandatory employee training.

Maintain training attendance records.

Track completion of required training and competency documentation.

Send reminders regarding upcoming training and expiring credentials.

Qualifications

High school diploma or equivalent required; associate or bachelor's degree preferred.

Previous HR or administrative experience preferred.

Experience in healthcare, home care, AFC, GAFC, or human services is a plus.

Knowledge of basic HR practices and employment documentation.

Familiarity with Microsoft Office, Excel, and electronic recordkeeping systems.

Excellent communication and organizational skills.

Strong attention to detail and ability to meet deadlines.

Ability to handle confidential employee information professionally.

Ability to multitask and work independently in a fast-paced environment.

Preferred Skills

Knowledge of employee onboarding and recruitment processes.

Familiarity with Massachusetts employment requirements.

Experience tracking employee credentials, background checks, and mandatory training.

Understanding of healthcare staffing and caregiver documentation requirements.

Ideal Candidate

The ideal candidate is professional, approachable, organized, and proactive. They must demonstrate excellent communication skills, discretion when handling confidential information, and the ability to support a diverse workforce while maintaining accurate HR documentation.