Administrative Assistant

L. Rose Recruiting; Winter Park (FL); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

Life insurance

401(k) plan

Wellness resources

Job summary

Streamex is seeking an Administrative Assistant to support executive leadership and keep daily operations running smoothly in a fast-paced fintech environment.

Ideal candidates have 3–5 years of experience in administrative roles, strong organizational skills, and the ability to manage multiple priorities with discretion. The role involves collaboration across teams, onboarding support, and process improvement initiatives.

Qualifications

• 3–5 years of professional administrative or executive support experience.
• Strong organizational and time-management skills.
• Ability to manage calendars, meetings, travel, and documents.
• Excellent written and verbal communication; discretion with confidential information.

Responsibilities

• Manage executive calendars, scheduling, travel arrangements, and meeting coordination
• Prepare agendas and track follow-up items
• Manage expense reports, invoices, and admin documentation
• Support office operations, vendors, facilities, supplies, and equipment
• Organize company meetings, events, and team activities
• Assist with new hire onboarding and employee logistics
• Maintain business records and digital filing systems
• Coordinate document execution using DocuSign and other platforms
• Prepare presentations and executive communications
• Track deadlines and deliverables
• Support cross-team collaborations and special projects

Skills

Calendar management

Administrative support

Communication skills

Discretion

Organizational skills

Tools

Microsoft Office

Salesforce

DocuSign

Asana

Jira

Job description

Who We Are

L. Rose Recruiting is proud to partner with Streamex, a publicly traded fintech company transforming how real-world assets are tokenized, managed, and traded through blockchain technology.

Who We Are

L. Rose Recruiting is proud to partner with Streamex, a publicly traded fintech company transforming how real-world assets are tokenized, managed, and traded through blockchain technology.

By combining the strength of traditional financial markets with blockchain innovation, Streamex is building secure, transparent, and scalable investment solutions that are reshaping the future of asset ownership and capital markets.

This is an exciting opportunity to join the company during a period of significant growth. As an Administrative Assistant, you'll work closely with executive leadership and the broader team to provide high-level administrative support and help keep the organization running smoothly.

You’ll manage schedules, coordinate meetings and travel, assist with office and employee needs, maintain important documentation, and support a variety of projects and priorities across the organization. As Streamex continues to grow, there will be opportunities for this role to expand in scope and responsibility.

If you're highly organized, proactive, and excited about joining a fast-paced company where you can make an immediate impact, we'd love to hear from you.

Who You Are

You have 3–5 years of professional experience with a strong background in administrative, executive, or office support.

You're highly organized, detail-oriented, and comfortable managing multiple priorities at once. You know how to anticipate needs, stay one step ahead, and ensure that schedules, meetings, documents, and day-to-day administrative responsibilities are handled accurately and efficiently.

You're a strong communicator who is comfortable interacting with executives, employees, vendors, and external partners. You understand the importance of professionalism and discretion when working with confidential or sensitive information.

You thrive in a fast-paced environment where priorities can shift quickly. Whether you're coordinating executive calendars, organizing a company meeting, helping with onboarding, managing vendors, or jumping into a special project, you're resourceful, adaptable, and willing to help wherever needed.

Experience within finance, financial services, fintech, banking, wealth management, or another professional services environment is a plus, but not required.

You are proficient in Microsoft Office and comfortable learning new technologies and business platforms. Experience with CRM systems, project management software, or DocuSign is also a plus.

What You Will Do

You will provide administrative support to executive leadership while helping ensure the day-to-day needs of the office and broader organization are handled efficiently.

Responsibilities Include

• Manage executive calendars, scheduling, travel arrangements, and meeting coordination
• Coordinate internal and external meetings, including preparing agendas and tracking follow-up items
• Manage executive expense reports, invoices, and administrative documentation
• Assist with office operations, vendors, facilities, supplies, and equipment
• Organize company meetings, events, and team activities
• Support new hire onboarding and employee logistics
• Maintain business records, documentation, and digital filing systems
• Coordinate document execution using DocuSign and other business platforms
• Prepare presentations, spreadsheets, reports, and executive communications
• Track deadlines, meetings, and administrative deliverables
• Coordinate with teams across the organization to support day-to-day business needs
• Assist with special projects and other administrative priorities as needed
• Maintain confidential business information with professionalism and discretion
• Identify opportunities to improve organization and administrative processes

Required

POSITION REQUIREMENTS

• 3–5 years of professional experience in administrative, executive support, office administration, or a related role
• Strong administrative and/or executive support background
• Experience managing calendars, meetings, travel, documentation, and competing priorities
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Exceptional attention to detail and follow-through
• Ability to work independently while collaborating effectively with others
• Proficiency with Microsoft Office
• Professionalism, sound judgment, and discretion when handling confidential information
• Ability to adapt quickly and remain organized in a fast-paced environment

Preferred

• Experience supporting executive leadership
• Experience within finance, financial services, fintech, banking, wealth management, or a related industry
• Experience working in a high-growth or entrepreneurial environment
• Experience with Salesforce or another CRM platform
• Experience with DocuSign and project management software such as Asana, ClickUp, Monday.com, or Jira

What Success Looks Like

• Anticipate leadership's needs and proactively address them
• Keep schedules, meetings, documentation, and administrative priorities organized
• Communicate proactively with leadership and team members
• Maintain exceptional attention to detail while managing multiple priorities
• Build strong working relationships across the organization
• Take ownership and follow through on responsibilities
• Adapt quickly as priorities change
• Look for ways to make administrative processes more efficient
• Demonstrate professionalism, accountability, discretion, and sound judgment
• Approach new responsibilities with a willingness to learn and grow

Compensation

Base salary: $60,000–$70,000

Benefits

At Streamex, employees have access to a comprehensive benefits package that includes medical, dental, and vision coverage, company-paid life insurance, disability protection, a 401(k) retirement plan, tax-advantaged healthcare savings accounts, mental health and wellness resources, and a variety of voluntary benefits such as pet insurance, legal plans, identity theft protection, and employee discount programs.

The company also contributes significantly toward healthcare premiums, helping employees maximize the value of their total compensation package.

WHY JOIN STREAMEX

This is an opportunity to work closely with executive leadership at a publicly traded fintech company during an exciting stage of growth. You'll play an important role in keeping the organization organized and operating efficiently while gaining exposure to a rapidly evolving business.

As the company continues to grow, this position has the potential to evolve as well, providing opportunities to take on additional responsibilities and expand your impact across the organization.

In addition to a competitive compensation package, employees have the opportunity to participate in the company's equity program, allowing you to share in the company's long-term success and growth.

Your ideas will be welcomed, your contributions will have a direct impact, and you'll have the opportunity to grow alongside a company redefining the future of financial markets.

If you're looking for an administrative role where you can make an impact, continuously learn, and grow with an innovative organization, we'd love to hear from you.