Brokerage Services Coordinator

Stream Realty Partners; Dallas (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salaries

Bonuses

Medical/dental/vision insurance

401(k) plan with company matching

PTO

Holiday pay

Job summary

A leading commercial real estate firm is seeking a Brokerage Services Coordinator in Dallas, TX. This role involves supporting brokers and clients by facilitating transactions, managing administrative tasks, and driving business development initiatives. Candidates should have a bachelor’s degree and 1-3 years of relevant experience in a fast-paced environment, along with strong communication and organizational skills. Competitive salaries and benefits are offered.

Qualifications

• 1-3 years relevant experience supporting multiple people in commercial real estate or other professional services.
• Able to set priorities and handle multiple projects in a fast-paced environment.
• Strong oral and written communication skills, including creating and editing marketing materials.

Responsibilities

• Support the preparation of property surveys and tour schedules.
• Coordinate and schedule client property tours.
• Assist with market surveys and competitive property reports.
• Organize documents for transactions such as listing agreements and leases.
• Maintain current information on deals and market surveys.

Skills

Detail oriented

Self-starter

Organized

Strong communication skills

Proficiency in Microsoft Office Suite

Experience with Adobe Acrobat

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Overview

Founded in 1996, Stream Realty Partners (Stream) began with a vision focused on people. Headquartered in Dallas, TX and operating in core markets coast to coast, we complete billions in annual transactions in office, industrial, retail, healthcare, land, and data center properties. Stream is one of the fastest-growing, full-service commercial real estate services organizations in the country, with millions of square feet of assignments. Our culture is rooted in our core values: smart, honest, nice, and passionate. For more information, visit www.streamrealty.com and follow Stream on LinkedIn, Instagram, X, and Facebook.

IMMEDIATE IMPACT. MEANINGFUL CAREER.

At Stream, success begins and ends with our people. From day one, you will be an integral member of our high-caliber, collaborative team. We empower you to apply your energy, expertise, and creativity to meet our client’s needs while developing market knowledge and opportunities to succeed. When you join Stream, you will build a meaningful and impactful career.

Job Description

The Brokerage Services Coordinator provides comprehensive support to brokers and clients by facilitating real estate transactions, managing administrative tasks, and driving business development initiatives. This role is critical in ensuring the smooth execution of lease transactions, listing agreements, market surveys, and property tours. With a focus on accuracy, compliance, and exceptional service, this position supports the team in achieving business objectives and delivering outstanding client experiences.

Responsibilities

• Transaction Support: Support the preparation of property surveys and tour schedules tailored to tenant requirements.
• Coordinate and schedule client property tours. May assist with tours; show space and discuss property specifications, in compliance with local Real Estate Commission guidelines.
• Assist with market surveys and competitive property reports.
• Support the population of internal listing databases (RE Applications) on behalf of brokers and maintain listings in external database (CoStar).
• Compile property data for clients including tenant surveys, summary reports, maps, and status updates for listing and/or tenant representative assignments.
• Use analytical skills to comprehend listing agreements in order to submit Property Transition Forms for newly awarded landlord representation agreements.
• Gather lease details, including property data and commission structure, to prepare and submit comprehensive broker deal sheets for commission payment requests.
• Organize all documents necessary for transactions such as listing agreements, commission agreements, leases, and sales agreements. Draft AIR lease forms when required (CA Only).
• Ensure all lease transaction documentation is accurate, compliant, and signed by relevant parties.
• Monitor contract milestones, lease expirations, and critical deadlines to ensure timely execution and renewal options, and follow up with all parties as required.
• Maintain current information on deals in the market, market surveys, and large block reports.
• Support accounts receivable reconciliation by tracking invoices, verifying payments, and following up with clients/customers to ensure timely payment of commission and miscellaneous expense invoices.
• Facilitate delivery of property information packages in response to RFIs, RFPs, and LOIs, ensuring deadlines are met.
• Business Development Support: Coordinate client/broker engagement events and team events.
• Help organize and collect information for proposals, pitches, and presentations.
• Attend strategy sessions with brokers and other departments to generate ideas for pursuits.
• Collaborate with internal resources, Marketing & Analysts, to orchestrate the delivery of pitch and proposal material for new business pursuits and showcase available spaces within properties leased by Stream.
• Administrative Support: Maintain the department’s customer and external broker contact information in the CRM (Capture CRM), and maintain lease and property files in Microsoft Teams & SharePoint.
• Prepare agendas and materials for property ownership calls; coordinate leasing signage requests with leasing team, marketing, and vendors.
• Act as central point of contact and planner for team client and broker events in collaboration with Marketing; organize client-specific property information packages in response to RFIs, RFPs, and LOIs.
• Gather and help prepare and distribute marketing materials; coordinate campaigns with Brokers and Marketing to maintain brand consistency in outgoing property marketing materials (flyers, proposals, tour books, maps, floor plans, surveys, and other sale materials).

Qualifications

• Bachelor’s degree preferred
• 1-3 years relevant experience supporting multiple people in the commercial real estate industry or other professional services organization
• Detail oriented, self-starter, well organized, able to set priorities and handle multiple projects in a fast-paced environment
• Strong oral and written communication skills, including creating and editing marketing materials
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, Teams, & SharePoint with the ability to learn new software
• Experience with Adobe Acrobat

Additional Information

Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sexual orientation, gender identity, age, national origin, disability, military status, or any other reason prohibited by law.

Stream Realty Partners offers competitive salaries, bonuses, medical/dental/vision insurance, pharmacy benefits, health savings account, flexible spending accounts, 401(k) plan with company matching, PTO, and holiday pay. Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, location, and other job-related reasons.

To apply for a position, please visit our website at www.streamrealty.com