Administrative Assistant

SP Plus Corporation; Windsor Locks (CT); On-site; USD 30,307 - 31,684; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Paid time off

Flexible spending accounts

Life insurance

Disability insurance

Job summary

SP+ in Windsor Locks is seeking an administrative assistant to support daily operations at our Connecticut location. You will answer calls, draft correspondence, manage mail, and assist with travel arrangements and expense processing for managers.

The role requires strong communication, organization, and a professional appearance. You’ll work with MS Office and Google tools to support client interactions and office workflow in a fast-paced environment.

Qualifications

• Must have excellent verbal and written communication skills.
• Must be diligent, conscientious and able to work with minimal supervision.
• Strong time management and multi-tasking abilities with deadline orientation.
• Typing speed at least 40 WPM with good accuracy.
• Proficient in Microsoft Office Suite and Google tools.
• Ability to interact professionally with clients and staff.
• Knowledge of modern office practices and procedures.
• Professional appearance and presentation.

Responsibilities

• Answer incoming telephone calls.
• Compose, edit and type business correspondence and documents.
• Maintain organizational charts for Department.
• Develop PowerPoint presentations for client meetings.
• Distribute and sort mail and faxes for office staff.
• Send out departmental mail via courier and accept deliveries.
• Maintain and order office supplies.
• Coordinate conference room reservations and meetings.
• Assist with office management duties (copier, fax, equipment).
• Maintain correspondence files and electronic or hard copy filing.
• Make travel arrangements and process expense reports for direct managers.
• Submit payment requests for invoices to Accounts Payable.
• Respond to customer inquiries regarding facilities and refunds.

Skills

Professional communication

Time management

Typing 40 WPM

Microsoft Office

Google Workspace

Customer service

Organizational skills

Professional appearance

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Google Mail

Google Calendar

Google Docs

Job description

Overview

SP+, a Metropolis company, is an artificial intelligence company for the real world. We use computer vision to enable checkout-free parking experiences. So there’s no fumbling with tickets, machines, apps, or credit cards. You just “drive in and drive out.”

We are the largest parking network in America, with over 23,000 employees powering mobility at over 4,000 locations across North America and Europe.

Today, we are reinventing parking. Because it’s important, it's everywhere and impacts everyone. Tomorrow, we will power checkout-free experiences anywhere you go to make the everyday experiences of living, working, and playing remarkable - giving us back our most valuable asset, time.

Responsibilities

The duties listed below are intended only as an illustration of the various types of responsibilities that may be assigned to this role. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

• Answer incoming telephone calls
• Compose, edit and/or type business correspondence and basic business documents
• Maintain organizational charts for Department
• Develop PowerPoint presentations for client meetings
• Distribute and sort incoming mail and faxes for office staff
• Send out departmental mail via UPS, FedEx, US Mail, and courier service and/or accept deliveries.
• Maintain and order office supplies
• Coordinate conference room reservations or group meetings
• Assist with office management duties as needed (e.g. operate and arrange maintenance of copier, fax machines, computer and other office equipment).
• Maintain correspondence files and other electronic filing and/or hard copy filing either on-site or in storage.
• Complete other administrative duties as assigned, such as:
• Make travel arrangements
• Process and submit expense reports on behalf of direct managers.
• Submit payment requests for invoices to the Accounts Payable Department
• Respond to customer inquiries (e.g. answer questions regarding the company’s parking facilities and requests for refunds).

Qualifications

• Must be professional and have excellent verbal and written communication skills; Excellent grammar and spelling skills required
• Must be diligent and conscientious; self-starter who can work with minimal supervision.
• Must have excellent time management and organizational skills (multi-tasking, prioritization, deadline orientation)
• Must have excellent typing skills (speed and accuracy); Preferably at least 40 WPM or better
• Proficiency using Microsoft Office Suite (Word, Excel, PowerPoint); Google Mail, Calendars and Docs.
• Ability to interact professionally and courteously with clients, customers, office personnel and contractors.
• Knowledge of modern office practices and procedures.
• A professional appearance/presentation.

Salary Range: $22.00 - $23.00 per hour

Benefits: Eligible employees will participate in the various benefits plans including medical, dental, vision, flexible spending accounts, long/short term disability, life insurance, accident insurance, 401k and paid time off.

SP+ is an equal opportunity employer committed in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, color, ancestry, religion, sex, age, national origin, citizenship status, marital status, sexual orientation, veteran status, gender identity, disability or other classes protected by federal or state law. SP+ does not tolerate harassment or retaliation against any employee or applicant based on these characteristics or because the individual exercised their EEO rights.

Location

US-CT-WINDSOR LOCKS