Administrative Assistant

SP+; Los Angeles (CA); On-site; USD 27,552 - 28,929; Full time

Benefits offered by this job

Health benefits

401k

Paid time off

Flexible spending Accounts

Life insurance

Job summary

SP+, a Metropolis company, is seeking an Administrative Assistant in Los Angeles to support daily office operations and delivery of professional administrative services.

The role involves handling calls, drafting correspondence, preparing client presentations, coordinating travel and meetings, and managing mail, supplies, and filing. A fast-paced, detail-oriented environment rewards reliability and strong communication.

Qualifications

• Must be professional with excellent verbal and written communication skills.
• Diligent and conscientious; self-starter who can work with minimal supervision.
• Excellent time management and organizational skills.
• Excellent typing skills (speed and accuracy; preferably ≥40 WPM).
• Proficiency with Microsoft Office Suite; familiarity with Google Workspace.

Responsibilities

• Answer incoming telephone calls
• Compose, edit and/or type business correspondence and basic documents
• Maintain organizational charts for Department
• Develop PowerPoint presentations for client meetings
• Distribute and sort incoming mail and faxes for office staff
• Send out departmental mail via UPS, FedEx, US Mail, and courier; accept deliveries
• Maintain and order office supplies
• Coordinate conference room reservations or group meetings
• Assist with office management duties (copier, fax, computer, equipment)
• Maintain correspondence files and filing (on-site or storage)
• Complete other administrative duties such as travel arrangements, expense reports, and invoices
• Respond to customer inquiries regarding parking facilities and refunds

Skills

Telephone etiquette

Microsoft Office

PowerPoint

Communication skills

Time management

Organizational skills

Typing 40 WPM

Tools

Google Mail

Calendars

Docs

Job description

Administrative Assistant

Overview

SP+, a Metropolis company, is an artificial intelligence company for the real world. We use computer vision to enable checkout-free parking experiences. So there's no fumbling with tickets, machines, apps, or credit cards. You just "drive in and drive out."

We are the largest parking network in America, with over 23,000 employees powering mobility at over 4,000 locations across North America and Europe.

Today, we are reinventing parking. Because it's important, it's everywhere and impacts everyone. Tomorrow, we will power checkout-free experiences anywhere you go to make the everyday experiences of living, working, and playing remarkable - giving us back our most valuable asset, time.

Responsibilities

Job tasks to be discussed during interview, Admin/supervisor experience is a plus.

The duties listed below are intended only as an illustration of the various types of responsibilities that may be assigned to this role. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

• Answer incoming telephone calls
• Compose, edit and/or type business correspondence and basic business documents
• Maintain organizational charts for Department
• Develop PowerPoint presentations for client meetings
• Distribute and sort incoming mail and faxes for office staff
• Send out departmental mail via UPS, FedEx, US Mail, and courier service and/or accept deliveries.
• Maintain and order office supplies
• Coordinate conference room reservations or group meetings
• Assist with office management duties as needed (e.g. operate and arrange maintenance of copier, fax machines, computer and other office equipment).
• Maintain correspondence files and other electronic filing and/or hard copy filing either on-site or in storage.
• Complete other administrative duties as assigned, such as:
  • Make travel arrangements
  • Process and submit expense reports on behalf of direct managers.
  • Submit payment requests for invoices to the Accounts Payable Department
  • Respond to customer inquiries (e.g. answer questions regarding the company's parking facilities and requests for refunds).

Qualifications

• Must be professional and have excellent verbal and written communication skills; Excellent grammar and spelling skills required
• Must be diligent and conscientious; self-starter who can work with minimal supervision.
• Must have excellent time management and organizational skills (multi-tasking, prioritization, deadline orientation)
• Must have excellent typing skills (speed and accuracy); Preferably at least 40 WPM or better
• Proficiency using Microsoft Office Suite (Word, Excel, PowerPoint); Google Mail, Calendars and Docs.
• Ability to interact professionally and courteously with clients, customers, office personnel and contractors.
• Knowledge of modern office practices and procedures.
• A professional appearance/presentation.

Salary Range: $20.00 - $21.00 per hour

Benefits: Eligible employees will participate in the various benefits plans including medical, dental, vision, flexible spending accounts, long/short term disability, life insurance, accident insurance, 401k and paid time off.

SP+ is an equal opportunity employer committed in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, color, ancestry, religion, sex, age, national origin, citizenship status, marital status, sexual orientation, veteran status, gender identity, disability or other classes protected by federal or state law. SP+ does not tolerate harassment or retaliation against any employee or applicant based on these characteristics or because the individual exercised their EEO rights.

Right to Work Poster

SP+, a Metropolis Company, may utilize an automated employment decision tool (AEDT) to assess or evaluate your candidacy for employment or promotion. AEDTs are used to assist in assessing a candidate's application relative to the required job qualifications and responsibilities listed in the job posting.

As part of this process, SP+ retains data relevant to your candidacy, including personal information, for a period that is reasonably necessary for the use of the tool. If you are hired for the position, your data may become part of your employee records.

If you are an applicant to a New York City job posting and wish to request an alternative selection process accommodation or have questions about our data retention policy, please contact [e-mail]. We are here to assist you.

Location

• Location: US-CA-LOS ANGELES
• Location Name: 64042 - HOLLYWOOD AND HIGHLAND - #745
• Address 2: 6801 HOLLYWOOD BLVD
• City: LOS ANGELES
• State/Province: CA
• Postal Code: 90028
• JobLocation_Header: LOS ANGELES CA United States
• Position Type: Seasonal
• Category: Administrative/Clerical