Administrative Assistant

SP+; Miami (FL); On-site; USD 35,000 - 45,000; Full time

Job summary

SP+ in Miami, FL, seeks an Administrative Assistant to perform various administrative tasks. Responsibilities include answering calls, managing office supplies, and maintaining organizational charts.

The ideal candidate must possess excellent communication skills, strong organizational abilities, and be proficient in Microsoft Office Suite. Attention to detail is essential for managing travel arrangements and processing expense reports.

This position offers an opportunity to contribute to a professional environment focusing on client satisfaction and efficient office operations.

Qualifications

• Must be diligent and conscientious; self-starter who can work with minimal supervision.
• Ability to interact professionally with clients, customers, and office personnel.
• Knowledge of modern office practices and procedures.

Responsibilities

• Answer incoming telephone calls.
• Maintain organizational charts for Department.
• Assist with office management duties as needed.

Skills

Professional verbal and written communication

Excellent time management

Microsoft Office Suite proficiency

Typing skills (minimum 40 WPM)

Job description

SP+, a Metropolis company, is an artificial intelligence company for the real world. We use computer vision to enable checkout‑free parking experiences. So there's no fumbling with tickets, machines, apps, or credit cards. You just "drive in and drive out." We are the largest parking network in America, with over 23,000 employees powering mobility at over 4,000 locations across North America and Europe. Today, we are reinventing parking. Because it's important, it's everywhere and impacts everyone. Tomorrow, we will power checkout‑free experiences anywhere you go to make the everyday experiences of living, working, and playing remarkable – giving us back our most valuable asset, time.

Responsibilities

• Answer incoming telephone calls
• Compose, edit and/or type business correspondence and basic business documents
• Maintain organizational charts for Department
• Develop PowerPoint presentations for client meetings
• Distribute and sort incoming mail and faxes for office staff
• Send out departmental mail via UPS, FedEx, US Mail, and courier service and/or accept deliveries
• Maintain and order office supplies
• Coordinate conference room reservations or group meetings
• Assist with office management duties as needed (e.g., operate and arrange maintenance of copier, fax machines, computer and other office equipment)
• Maintain correspondence files and other electronic filing and/or hard copy filing either on‑site or in storage
• Complete other administrative duties as assigned, such as:
  • Make travel arrangements
  • Process and submit expense reports on behalf of direct managers
  • Submit payment requests for invoices to the Accounts Payable Department
  • Respond to customer inquiries (e.g., answer questions regarding the company's parking facilities and requests for refunds)

Qualifications

• Must be professional and have excellent verbal and written communication skills; excellent grammar and spelling skills required
• Must be diligent and conscientious; self‑starter who can work with minimal supervision
• Must have excellent time management and organizational skills (multi‑tasking, prioritization, deadline orientation)
• Must have excellent typing skills (speed and accuracy); preferably at least 40 WPM or better
• Proficiency using Microsoft Office Suite (Word, Excel, PowerPoint); Google Mail, Calendars and Docs
• Ability to interact professionally and courteously with clients, customers, office personnel and contractors
• Knowledge of modern office practices and procedures
• A professional appearance/presentation

SP+ is an equal opportunity employer committed in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, color, ancestry, religion, sex, age, national origin, citizenship status, marital status, sexual orientation, veteran status, gender identity, disability or other classes protected by federal or state law. SP+ does not tolerate harassment or retaliation against any employee or applicant based on these characteristics or because the individual exercised their EEO rights.

Location

US-FL-MIAMI – 61350 - MIAMI INTL AIRPORT - GARAGE, 2100 NW 42ND AVE, MIAMI, FL 33126, United States