Administrative Assistant

Phoenix Home Care and Hospice; Wichita (KS); On-site; USD 23,000 - 29,000; Full time

Job summary

Phoenix Home Care and Hospice in Wichita, KS, is seeking an organized administrative professional to support day-to-day office needs and ensure a positive experience for callers and visitors. The role handles calls, scheduling, correspondence, reports, filing, supplies, and contact management while maintaining confidentiality and professionalism.

This on-site position runs Monday through Friday 8:00 am–5:00 pm with on-call rotation on weekends and holidays.

Qualifications

• High school diploma or equivalent required.
• At least 1 year of administrative experience preferred.

Responsibilities

• Answer and direct incoming phone calls
• Organize and schedule appointments
• Write and distribute emails, correspondence, memos, letters, faxes, and forms
• Assist in preparing regularly scheduled reports
• Maintain organized filing systems
• Order and track office supplies
• Maintain and update contact lists
• Serve as a point of contact for internal and external clients
• Provide general administrative support wherever needed

Skills

Oral communication

Data entry

Multitasking

Confidentiality

Team-oriented

Professional demeanor

Education

High school diploma or equivalent

Tools

MS Office

Excel

PowerPoint

Job description

Position Summary

This role supports managers and staff with day-to-day office needs and helps ensure a positive experience for everyone who calls or walks through our doors.

Position Details

Monday-Friday 8:00am-5:00pm with on call weekend and holiday rotation Pay Range: $17-$21/hr

What You'll Do

• Answer and direct incoming phone calls
• Organize and schedule appointments
• Write and distribute emails, correspondence, memos, letters, faxes, and forms
• Assist in preparing regularly scheduled reports
• Maintain organized filing systems
• Order and track office supplies
• Maintain and update contact lists
• Serve as a point of contact for internal and external clients
• Provide general administrative support wherever needed

What You'll Need

• Education: High school diploma or equivalent required
• Experience: At least one year of administrative experience preferred.

Skills & Abilities

• Familiarity with office management systems and procedures
• Working knowledge of standard office equipment (printers, fax machines, etc.)
• Strong oral communication, data entry, and general office skills
• Ability to juggle multiple tasks accurately and efficiently
• Sound judgment in maintaining confidentiality of client records and information
• Professional communication style and a positive, team-oriented attitude
• Proficiency in MS Office, especially Excel and PowerPoint

Conditions of Employment

Candidates must pass a satisfactory post-offer medical review, criminal background check, and drug screening, and must provide proof of auto insurance meeting the state's minimum requirements. Employees are expected to continue meeting the requirements outlined in this job description throughout their employment with Phoenix Home Care & Hospice.