Administrative Assistant

Leviton; West Jefferson (NC); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401K with employer-matching

Tuition reimbursement

PTO

Paid holidays

Volunteer time off

Job summary

Leviton in West Jefferson, NC is seeking an Administrative and EH&S coordinator to provide comprehensive support to Operations and Human Resources. You will generate reports, maintain records, assist with recruiting, timekeeping, and training programs while ensuring compliance with federal, state, and local regulations. The role offers benefits and collaboration with cross-functional teams within a long-standing U.S. manufacturer.

Qualifications

• Proficiency in Microsoft Suite Applications (Outlook, Word, PowerPoint, Excel).
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Ability to work independently and in a team.

Responsibilities

• Generate reports and communications for HR/Operations.
• Maintain employee records and HRIS data.
• Coordinate timekeeping, attendance, and recruiting support.
• Support EH&S regulatory compliance and training programs.
• Assist with special projects and events.

Skills

MS Office

Communication

Confidentiality

Independence/Teamwork

Education

Associate degree

Bachelor’s degree preferred

Tools

SharePoint

Oracle HR/ERP

Job description

About Leviton

At Leviton, we build what's next to light, power, and connect everyday spaces, from electrical to lighting, to data networks, and energy management. With over 115 years of history, Leviton develops thoughtful solutions that help make its customers' lives easier, safer, more efficient, and more productive. We recognize that our people are our greatest asset. We ASK questions, EMBRACE challenges, SEEK new perspectives, and ANTICIPATE what comes next. It's about each person bringing skills and passion to a challenging and constantly changing world.

About the role

Responsible for providing comprehensive administrative and operational support to both Operations and Human Resources. Key responsibilities include managing reports and documentation, maintaining records, coordinating communications, supporting employee and company events, and assisting with special projects and other business initiatives.

This role also supports compliance with all applicable federal, state, and local regulations; assists with Environmental, Health & Safety (EH&S) assessments and safety training programs; supports workers’ compensation claims administration; and ensures timely incident reporting and regulatory compliance.

Responsibilities

• Generate reports and communications
• Supports Human Resources; including timekeeping and attendance, maintaining employee records and files, Applicant Tracking System maintenance, assisting in recruiting, workers’ compensation claims support, and maintaining OSHA, EPA, and Safety documentation
• Coordinate the EH&S Factory Safety Standards to ensure compliance with all Federal, State and/or Local Occupational Health & Safety regulations and requirements
• Communicates in written and verbal communication, regulatory matters that affect EH&S
• Implement and deliver EH&S training and programs to employees
• Participates in review and analysis of facility inspection reports from EH&S advisors
• Attends training and education seminars as appropriate to learn regulatory requirements
• Supports materials planning function
• Supports purchasing, including researching, ordering, and receiving MRO items
• Acts as liaison with the local school system and community college including coordinating events, college courses, and state projects funded by the community college system
• Maintains organizational charts
• Completes special projects assigned by the manager and/or leadership team
• Greets visitors and answers the telephone for general calls
• Other responsibilities as assigned including, but not limited to; open enrollment, scholarship programs, employee appreciation events and activities, career fairs, training, etc.
• Coordinate the EH&S Factory Safety Standards to ensure compliance with all Federal, State and/or Local Occupational Health & Safety regulations and requirements
• Communicates in written and verbal communication, regulatory matters that affect EH&S
• Implement and deliver EH&S training and programs to employees
• Participates in review and analysis of facility inspection reports from EH&S advisors
• Attends training and education seminars as appropriate to learn regulatory requirements

Qualifications

• Proficiency in Microsoft Suite applications including Outlook, Word, PowerPoint, and Excel at an intermediate level
• Familiarity with HR/ERP applications, Oracle preferred
• HIPAA certification will be required
• Proficiency with SharePoint, preferred
• Must be able to work with a high degree of confidentiality
• Excellent verbal and written communication skills
• Ability to work effectively with all levels of employees
• Ability to work independently and in a team
• Excellent customer service skills with internal employees and external contacts
• Ability to problem-solve, prioritize, and handle multiple projects simultaneously
• Must be able to work with limited supervision and take initiative
• Must be resourceful

Education & Experience

• Associate degree required, bachelor’s degree preferred. Significant experience and skills may be considered in lieu of degree
• Minimum of two years’ administrative experience

Travel

• No travel is anticipated

What We Offer

Comprehensive benefits include:

• Medical, dental, and vision insurance programs
• 401K plans with employer-matching contributions
• Tuition reimbursement
• PTO
• Paid holidays
• Volunteer time off

For more information about benefits, please go to: https://careers.leviton.com/benefits

Leviton is an EEO/AA Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Leviton is committed to transparency and security in the recruitment process and will never ask for financial information, payment, or government identification numbers during the application process. For any questions, or to ensurethe legitimacy of a job posting, visit the Leviton career site, or contact us at 631.812.6544.

Pay Range

50,000