Administrative Assistant

Toyota of Erie; Waterford (PA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health, Dental & Vision Insurance

401K with Employer Match

Paid Uniforms

Paid Time Off

Paid Training

Employee Pricing on New Vehicles

Free Access to Fitness Center

Job summary

Preston Auto Group is seeking an Administrative Assistant to organize leadership operations and support clients by managing calendars, correspondence, travel, and reporting. This role serves as the first point of contact for visitors and callers and requires a polished, detail-oriented professional who can juggle multiple priorities without missing a beat.

The ideal candidate has strong organizational, multitasking, and communication skills, plus a two-year degree or equivalent experience.

Qualifications

• Associate's degree or equivalent required.
• Strong organizational and multitasking skills.
• Professional written and verbal communication required.

Responsibilities

• Coordinate Sales Manager's calendar including appointments and conference calls.
• Draft routine and complex correspondence such as agendas, notices, minutes, and reports.
• Prepare month-end and quarterly review books; update client records.

Skills

Organizational skills

Multitasking

Professional communication

Education

Associate's degree or equivalent

Job description

Administrative Assistant

Preston Auto Group has an outstanding opportunity for a results-focused, highly driven Administrative Assistant. This role executes administrative policies determined by or in conjunction with executives across a range of responsibilities.

As our Administrative Assistant, you'll keep leadership organized and clients well taken care of — managing calendars, correspondence, travel, and reporting while serving as a first point of contact for visitors and callers. This role is a great fit for someone polished, detail-oriented, and able to juggle multiple priorities without missing a beat.

Responsibilities

• Coordinate the Sales Manager's calendar, scheduling appointments and conference calls
• Compose routine and complex correspondence, including agendas, notices, minutes, resolutions, memos, confidential correspondence, reports, and strategic plans
• Coordinate month-end and quarterly review books
• Screen the Sales Manager's incoming telephone calls and correspondence
• Arrange travel plans and itineraries and compile documents for travel-related meetings
• Address and manage internal and external client concerns
• Greet visitors and direct them to the appropriate area or team member
• Professionally handle overflow of incoming phone calls for sales, routing calls to the appropriate department
• Update the telephone directory as necessary
• Prepare daily inventory and units-sold reports
• Assist with marketing events as needed
• Update client records as needed
• Attend weekly department meetings

Requirements

• Associate's degree or equivalent from a two-year college or technical school; or one year of related experience and/or training; or an equivalent combination of education and experience
• Strong organizational and multitasking skills
• Professional communication, both written and verbal

Benefits

• Health, Dental & Vision Insurance
• 401K with Employer Match
• Paid Uniforms
• Paid Time Off
• Paid Training
• Employee Pricing on New Vehicles
• Free Access to the Preston Auto Fitness Center

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.