Administrative Assistant

Terrestris Global Solutions; Washington (District of Columbia); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health benefits

Financial and retirement benefits

Professional development

Tuition assistance

Work-life programs

Job summary

Terrestris Global Solutions is seeking a full-time Administrative Assistant in Washington, D.C. to support the Logistical Support Services contract for the U.S. Capitol Police. Responsibilities include preparing procurement requests, reviewing reports, and managing the Division Manager's calendar.

The ideal candidate will have at least 5 years of administrative experience in logistics management and must possess excellent communication and leadership skills. We offer comprehensive health and retirement benefits for eligible employees.

Qualifications

• Minimum of 5 years of progressive administrative experience in logistics management or a related field.
• Ability to pass a comprehensive background check and drug test.
• Ability to stand and walk for long periods and lift over 50 lbs.

Responsibilities

• Assist in preparing procurement requests and travel orders.
• Review reports and program analysis documents for accuracy.
• Explain reporting procedures to operating officials.
• Compile and distribute reports on program goals and budgets.
• Arrange staff meetings and maintain the Division Manager's calendar.

Skills

Logistics management

Leadership skills

Analytical skills

Communication skills

Proficiency in logistics software

Microsoft Office Suite

Education

High school diploma or equivalent

Bachelor’s degree or higher (preferred)

Job description

We are seeking an Administrative Assistant to support the Logistical Support Services contract, which will provide logistical support to the U.S. Capitol Police. The primary place of performance is 499 South Capitol St SW, Washington, D.C. 20003. This is a full‑time position (40 hours per week, 6:00 to 18:00).

Responsibilities

• Assist in preparing procurement requests, travel orders, vouchers, training requests, requisitions, and reconcile purchase orders.
• Review reports, correspondence, and program analysis documents for accuracy, completeness, and supervisor approval.
• Explain reporting procedures and requirements to operating officials.
• Initiate development of new or revised administrative policies and procedures.
• Compile and distribute reports on program goals, budgets, staffing, and performance criteria.
• Prepare correspondence, charts, graphs, statistical data, presentations, and reports using office software.
• Control and maintain records, forms, mail, directives, publications, and information management systems.
• Respond to information requests, develop administrative reports, and compose correspondence independently.
• Make routine calculations, including cost estimates, production rates, staffing, and workload figures.
• Arrange staff meetings, reserve meeting rooms, prepare meeting minutes, and maintain the Division Manager's calendar.
• Monitor incoming correspondence, publications, regulations, and directives; elevate issues as appropriate.
• Evaluate and improve correspondence operations across subordinate offices.
• Perform other assigned duties, including emergency operations support when required.

Qualifications

• High school diploma or equivalent.
• Minimum of 5 years of progressive administrative experience in logistics management or a related field.
• Demonstrated leadership skills with the ability to lead and motivate a team.
• Advanced analytical skills and the ability to make strategic decisions based on data.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in logistics software, advanced knowledge of Microsoft Office suite, and data analysis tools.
• Ability to stand and walk for long periods and lift over 50 lbs.
• Ability to pass a comprehensive background check and drug test.

Preferred Qualifications

• Experience working in a federal government or law enforcement agency.
• Knowledge of federal regulations and guidelines related to logistics operations.
• Bachelor’s degree or higher.

Benefits

We offer health, financial, and retirement benefits, paid leave, professional development, tuition assistance, and work‑life programs. Full‑time employees working at least 20 hours per week are eligible for our benefit programs.

Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S.