Administrative Assistant

Strativia; Washington (District of Columbia); On-site; USD 42,000 - 64,000; Full time

Job summary

Strativia is seeking an Administrative Assistant to provide comprehensive administrative support to a legal services team handling complaint processing, litigation support, and related activities. The role focuses on accurate organization of records, scheduling coordination, and ensuring confidential information is safeguarded in a deadline-driven environment.

The ideal candidate will have a high school diploma (associate's or bachelor's preferred), strong Microsoft Office skills, and proven

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Experience in administrative or legal administrative, clerical, or professional office support is preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Ability to handle confidential and sensitive information with discretion.

Responsibilities

• Provide general administrative and clerical support to attorneys, paralegals, and program leadership.
• Receive, organize, scan, copy, and maintain legal and administrative documents.
• Assist with tracking complaints, correspondence, case files, records, and supporting documentation.
• Enter and update information in case management systems, spreadsheets, databases, and tracking tools.
• Establish and maintain electronic and hard-copy files in accordance with established procedures.
• Coordinate calendars, meetings, conference calls, hearings, appointments, and other scheduled activities.
• Monitor important dates, deadlines, and outstanding action items and provide timely reminders to appropriate staff.
• Prepare, format, proofread, and distribute correspondence, reports, meeting materials, and other administrative documents.
• Assist with preparing status reports and compiling information requested by program leadership.
• Support document preparation, scanning, redaction, Bates stamping, copying, and distribution activities as needed.
• Provide meeting and hearing support, including scheduling, materials preparation, and document coordination.

Skills

Microsoft Office

Time management

Documentation

Communication

Education

High school diploma

Associate's or Bachelor's preferred

Tools

Adobe Acrobat

Case management software

Job description

Job Purpose:

The Administrative Assistant provides administrative and clerical support to a legal services team responsible for complaint processing, litigation support, and dispute-related activities. This position supports the accurate organization, tracking, and maintenance of legal and administrative records while coordinating schedules, meetings, correspondence, and other day-to-day operational needs. The ideal candidate is highly organized, detail-oriented, and comfortable working with sensitive information in a deadline-driven legal environment.

Responsibilities:

• Provide general administrative and clerical support to attorneys, paralegals, and program leadership.
• Receive, organize, scan, copy, and maintain legal and administrative documents.
• Assist with tracking complaints, correspondence, case files, records, and supporting documentation.
• Enter and update information in case management systems, spreadsheets, databases, and tracking tools.
• Establish and maintain electronic and hard-copy files in accordance with established procedures.
• Maintain document and inventory tracking logs and ensure records are accurate and current.
• Coordinate calendars, meetings, conference calls, hearings, appointments, and other scheduled activities.
• Monitor important dates, deadlines, and outstanding action items and provide timely reminders to appropriate staff.
• Prepare, format, proofread, and distribute correspondence, reports, meeting materials, and other administrative documents.
• Assist with preparing status reports and compiling information requested by program leadership.
• Support document preparation, scanning, redaction, Bates stamping, copying, and distribution activities as needed.
• Provide meeting and hearing support, including scheduling, materials preparation, and document coordination.
• Respond professionally to internal and external inquiries and route requests to the appropriate team member.
• Maintain confidentiality and appropriately safeguard sensitive, privileged, and case-related information.
• Perform other administrative duties as assigned in support of program objectives.

Education and Experience:

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Previous administrative, legal administrative, clerical, or professional office support experience preferred.
• Experience maintaining files, records, databases, spreadsheets, or document tracking systems.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to maintaining accurate records.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with Adobe Acrobat and electronic document management or case management systems preferred.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Ability to work effectively both independently and as part of a legal support team.

Strativia understands that our staff is our number one asset. Therefore, we provide competitive salaries and health benefits along with a robust training and development plans to help ensure that our employees are happy and motivated.

Strativia is an Equal Opportunity Employer. Strativia in accordance with applicable law, does not discriminate in hiring or otherwise in employment on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets