Administrative Assistant

Entrusted Legacy Law; Warrendale (Allegheny County); On-site; USD 32,000 - 42,000; Full time

Job summary

Bighorn Law is seeking an Administrative Assistant to greet visitors, handle essential printing and scanning tasks for client signings, and provide clerical support to keep daily operations smooth.

The role focuses on maintaining an efficient office environment, protecting client documents, and shielding attorneys from interruptions by handling routine administrative duties with care and reliability.

Qualifications

• Greet visitors and direct them to the appropriate staff.
• Manage printing and scanning workflows for client signing ceremonies.
• Provide clerical and administrative support to optimize daily workflows and maintain an organized office.

Responsibilities

• Greet visitors and act as the friendly first face of the firm.
• Coordinate printing and scanning tasks to support client signings and legal processes.
• Maintain orderly records, supplies, and workflow to support attorneys and staff.

Job description

The Administrative Assistant's primary goal is to greet visitors to our office and execute the printing and scanning workflows essential for client signing ceremonies. This role provides vital clerical and administrative support to optimize daily workflow procedures and maintain a seamless operational environment.

Strategic Firm Value

Contribution to Profitability

• Marketing Support: Functions as a critical marketing support asset by being the welcoming, trustworthy, and helpful "first face" an outsider encounters, setting the tone for the client experience.

• Resource Maximization: Handles repetitive administrative tasks to shield other teammates and attorneys from interruptions, allowing them to focus fully on revenue-generating legal work, client service, and lead generation.

• Risk Mitigation: Acts as the primary point person for supply needs and meticulously logs client documents to ensure no critical asset falls through the operational cracks.

Internal Dependencies

• Operational Hub: All internal office staff and attorneys rely directly on this position to keep the physical office running smoothly.

• Client Success Link: This role serves as the central hub for fulfilling client needs during signings and keeping critical records organized for the whole team.