Administrative Assistant

Associa; Walnut Creek (CA); On-site; USD 30,000 - 33,000; Full time

Job summary

Associa is seeking an Administrative Assistant in Walnut Creek, CA to support the property management team with organized, detail-oriented administrative duties.

The role features full-time hours, on-site at 3021 Citrus Circle, and a competitive hourly wage of $22–$24 based on experience. The ideal candidate manages calendars, communicates with stakeholders, and ensures accurate records.

Qualifications

• High School Diploma or GED required.
• At least one year of directly related experience.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Excellent customer service and communication skills.
• Ability to manage calendars, prioritize, and meet deadlines.

Responsibilities

• Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
• Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
• Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
• Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity.
• Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.

Skills

MS Office

Customer service

Communication

Business writing

Stakeholder communication

Teamwork

Time management

Follow instructions

Education

High School Diploma or GED

Job description

Job Description

Administrative Assistant

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Administrative Assistant and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property management team.

What We Offer

Associa offers a competitive benefits package to our full-time employees, including medical, dental, and vision insurance, 401 (k), disability insurance, and support with wellness and development initiatives and more. We have been designated a Great Place to Work for nine consecutive years and many of our locations are awarded as Best and Brightest.

Compensation

$22–$24 per hour; direct experience highly considered

Employment Type

Full-Time

Work Location

3021 Citrus Circle, Suite 205, Walnut Creek, CA 94598

How Our Employees Make an Impact

• Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
• Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
• Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
• Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity.
• Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.

Requirements

• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Professional customer service and communication skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.
• Able to work effectively with others in person and in groupsetting
• Able to prioritize, manage time, and meet deadlines.
• Able to interpret verbal and/or written instructions at a proficient level.
• High School Diploma or GED Required
• At least one year of directly related or closely related experience

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.