Administrative Assistant

Behavior Treatment & Analysis Inc.; Walnut Creek (CA); On-site; USD 74,776,000 - 77,366,000; Full time

Job summary

Behavior Treatment & Analysis Inc. is seeking an Administrative Assistant in Walnut Creek, CA.

The role supports Finance and Billing with a variety of administrative tasks, including report preparation, bookkeeping entries in Zoho Books, and handling communications with clients and internal teams. The ideal candidate has 1+ years of administrative experience, strong Excel and MS Office skills, and fluency in Spanish to engage with a diverse client base.

Qualifications

• Minimum high school degree or equivalent
• Spanish speaker required due to clientele demographic
• 1+ years of administrative duties and documentation experience
• Excellent communication and interpersonal skills with diverse stakeholders
• Self-motivated and able to work independently or as part of a team
• Strong organizational skills and attention to detail with multiple priorities
• Proficiency in Microsoft Office Suite
• Basic knowledge of Medical Billing and Bookkeeping
• Experience with QuickBooks and Zoho
• Strong customer service skills
• Highly organized with analytic skills
• Advanced proficiency in Excel

Responsibilities

• Answer phone calls, texts, and emails
• Update weekly, bi-weekly, and monthly reports
• Receive, organize, scan, and deliver mail
• Maintain inventory and stock office supplies
• Enter financial transactions into Zoho Books
• Prepare the Monthly Closing Statements
• Review EOB documentation for payments
• Review and manage Amazon orders
• Perform other duties as assigned

Skills

Administrative duties

Spanish language

Communication

Multitasking

Team collaboration

Self-motivated

Organizational skills

Attention to detail

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

MS Office Suite

Zoho Books

QuickBooks

Job description

General Description:

The Administrative Assistant will be responsible for executing a variety of administrative duties such as multitasking, document, reports management, bookkeeper, and communication with internal and external sources.The Administrative Assistant will be responsible for providing support in our Finance and Billing Department as needed.

Hourly Rate:

$26-$27 per hour

Position type: Full-time

Monday-Friday 8:30am-5pm

Key Responsibilities:

Essential Duties and Responsibilities:

• Answer phone calls, text messages, and emails
• Update weekly, bi-weekly, and monthly reports
• Receive, organize, scan, and deliver incoming mail
• Maintain inventory and stock supplies for Office
• Enter financial transactions into Zoho Books
• Prepare the Monthly Closing Statements
• Review Explanation of Benefits (EOB) documentation for payments received
• Review and manage Amazon orders
• Perform other duties as assigned

Qualifications:

• Minimum high school degree or equivalent
• Bachelor's degree preferred, not required
• Spanish speaker is required for this position due to clientele demographic
• 1+ years of experience with administrative duties and documentation
• Excellent communication and interpersonal skills, with the ability to build strong relationships and work effectively with diverse stakeholders
• Self-motivated and results-oriented, with the ability to work independently and as part of a team
• Strong organizational skills and attention to detail, with the ability to manage multiple projects and deadlines simultaneously
• Proficiency in Microsoft Office Suite
• Basic knowledge of Medical Billing and Bookkeeping
• Experience with QuickBooks and Zoho
• Strong customer service skills
• Highly organized, detail-oriented, and strong analytical skills
• Advanced proficiency in Excel spreadsheets

Physical Requirements:

• Ability to sit for extended periods of time
• Ability to view a computer screen for extended periods of time
• Ability to lift and carry up to 25 pounds

Other Knowledge, Skills and Abilities

• Team Leadership
• Excellent written/oral communication
• Relationship development
• Solution-oriented problem solving
• Excellent organization and planning
• Systems management
• Exceptional project and personnel management skills.
• Excellent ability to multitask and prioritize in a busy, fast-growth environment.
• Proficiency in MS Word, Excel and PowerPoint is essential.