Administrative Assistant

KSA Integration, LLC; Virginia; Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

HSA/FSA Medical Plans

Flexible Work Environment

401K with Company Match

Observes federal holidays

Tuition reimbursement / Professional发展

Job summary

KSA Integration, LLC is a Service-Disabled Veteran-Owned Small Business supporting Marine Corps programs at Quantico, VA. This Administrative Assistant role reports to the Administrative Officer and supports government leadership in a cleared environment.

The position requires four years of admin experience and an active SECRET clearance. Proficiency with Microsoft Office and shared calendar management is essential, with experience in Defense travel systems preferred.

Qualifications

• Active SECRET security clearance required.
• Four (4) years of relevant administrative experience.
• Proficiency with Microsoft Office and shared calendar management.

Responsibilities

• Populate and deliver the program Morning Report every workday
• Actively manage Government Program Manager and Deputy Program Manager calendars, flagging schedule conflicts early and confirming conference rooms
• Review travel requests in the Defense Travel System (DTS) against requirements before routing for approval; process travel orders and vouchers
• Submit Defense Information System for Security (DISS) visit requests and System Authorization Access Request (SAAR) forms accurately the first time
• Review, route, track, and consolidate external taskers in ETMS2 with recommendations for Program Manager approval
• Move action items through the Action Tracking Database with status posted to the program SharePoint site
• Run new employee check-in as a repeatable checklist: seat, phone, portal roster, and supplies

Skills

Calendar management

Microsoft Office

SECRET clearance

Education

Bachelor's degree

Associate's degree

Tools

DTS

DISS

ETMS2

SharePoint

Job description

KSA Integration is a Service-Disabled Veteran-Owned Small Business (SDVOSB) that provides business and management solutions through two core portfolios: (1) Warrior Readiness, and (2) Warrior Care. We are a rapidly growing government contractor that has built a reputation for focused customer service, on-time performance, and continuous improvement. To demonstrate this, KSA has been awarded the Inc. Best Workplaces, a prestigious list of businesses recognized for the value placed on company culture, standout worker benefits, and the prioritization of employee well-being, every year from 2019 to 2025. KSA also earned recognition on the Best for Vets List by Military Times from 2019 to 2025 and garnered the Department of Labor “Hire Vets” Platinum Medallion Award from 2021 to 2025.

Position Overview:

This position supports the anticipated U.S. Marine Corps Program Office Support effort at Marine Corps Base Quantico, VA as an Administrative Assistant. The Administrative Assistant runs the daily administrative processes that keep a Marine Corps program office moving, reporting to the Administrative Officer and supporting Government leadership in a cleared environment. (Labor Category: Admin Assistant, Junior)

This Position is Contingent Upon Award

• Medical, Dental, Vision (82% of employee’s premium paid by company, 25% towards dependents)
• HSA / FSA Medical Plans
• Flexible Work Environment and Encourage Work/Life Balance
• 401K with Company Match
• Observes all federal holidays
• Professional Development/Tuition Reimbursement Program
• Annual Career Development Process

Job Type:

Full-time/Exempt

Anticipated Start Date:

December 2026, contingent upon contract award.

Position Responsibilities:

• Populate and deliver the program Morning Report every workday
• Actively manage Government Program Manager and Deputy Program Manager calendars, flagging schedule conflicts early and confirming conference rooms
• Review travel requests in the Defense Travel System (DTS) against requirements before routing for approval; process travel orders and vouchers
• Submit Defense Information System for Security (DISS) visit requests and System Authorization Access Request (SAAR) forms accurately the first time
• Review, route, track, and consolidate external taskers in ETMS2 with recommendations for Program Manager approval
• Move action items through the Action Tracking Database with status posted to the program SharePoint site
• Run new employee check-in as a repeatable checklist: seat, phone, portal roster, and supplies

Position Requirements:

• Four (4) years of relevant administrative experience
• Active SECRET security clearance required.
• Proficiency with Microsoft Office and shared calendar management

Preferred Skills/Experience:

• Experience with DTS, DISS, ETMS2, and Marine Corps office administration
• Bachelor's or Associate's degree

United States of America: $55,000 USD – $75,000 USD

Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered.

KSA Integration is an equal opportunity employer.