Administrative Assistant

SOCOTEC, Inc.; Village of Farmingdale (NY); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

In-office 5 days a week

EOE - Equal Opportunity Employer

Job summary

SOCOTEC, Inc. is seeking a reliable Administrative Assistant to support our team by processing and organizing field reports from inspectors and engineers. You’ll review, format, and prepare reports for clients, ensuring accuracy and professionalism.

Location is Farmingdale, NY. This full-time, in-office role requires strong detail orientation, proficiency in Microsoft Word, Excel, and Outlook, and the ability to manage repetitive tasks and meet deadlines.

Qualifications

• Experience in an office/admin setting.
• Strong organizational skills.
• Able to format and review reports and documents.

Responsibilities

• Review submitted reports to ensure they’re complete and properly formatted.
• Organize and compile reports into final packages for client delivery.
• Follow up with staff if information is missing or unclear.
• Maintain organized digital files and records.
• Upload and manage reports using our internal systems and software.

Skills

Attention to detail

MS Office proficiency

Typing accuracy

Time management

Written and verbal communication

Professional communication

Tools

Microsoft Word

Excel

Outlook

Job description

SOCOTEC is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects.

SOCOTEC’s combination of expertise, experience and methods are increasingly recognized as best-in-class fueling significant growth.

SOCOTEC is proud to announce that it has been officially certified as a Great Place to Work by the renowned global authority on workplace culture, Great Place to Work.

Job Description

We are looking for a reliable and detail-oriented Administrative Assistant to support our team by helping process and organize field reports from inspectors and engineers. You’ll be responsible for reviewing, formatting, and preparing reports to send to clients - making sure everything is accurate, professional, and ready to go.

Key Responsibilities

• Review submitted reports to ensure they’re complete and properly formatted


• Organize and compile reports into final packages for client delivery


• Follow up with staff if information is missing or unclear


• Maintain organized digital files and records


• Upload and manage reports using our internal systems and software

Qualifications

• Strong attention to detail and organizational skills


• Proficient in Microsoft Word, Excel, and Outlook


• Able to type accurately and manage repetitive tasks


• Good time management and ability to meet deadlines


• Clear and professional communication skills


• Strong written and verbal communication skills

Bonus Skills

• Previous experience in an office or admin setting


• Familiarity with Engineering, construction or inspection reports

Additional Information

Location: Farmingdale, NY

Full Time: In-Office 5 days a week

Your information will be kept confidential according to EEO guidelines.

For more information, please visit www.socotec.us

SOCOTEC is an Equal Opportunity Employer.