Administrative Assistant

Ultimate Staffing Services; Vancouver (WA); On-site; USD 33,000 - 34,000; Full time

Job summary

Ultimate Staffing Services is seeking an Administrative Assistant in the United States to support daily administrative tasks and reporting functions in a fast-paced environment. The role emphasizes strong Excel proficiency, data entry, and cross-functional coordination to help leadership maintain smooth operations across departments.

Responsibilities include creating and analyzing reports in Excel, managing schedules, and maintaining filing systems while ensuring accuracy and timely delivery of

Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Advanced proficiency in Microsoft Excel (this is a must-have)
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Comfortable working in a manufacturing or production-driven environment

Responsibilities

• Provide administrative support to leadership and cross-functional teams
• Create, maintain, and analyze reports using Microsoft Excel (including formulas, pivot tables, VLOOKUP/XLOOKUP, and data formatting)
• Manage data entry, spreadsheets, and document control with a high level of accuracy
• Coordinate schedules, meetings, and calendaring
• Prepare correspondence, presentations, and internal documentation
• Assist with inventory tracking, production reports, and supply documentation as needed
• Maintain filing systems (digital and physical)
• Support compliance documentation related to food manufacturing standards
• Handle general office duties such as copying, scanning, and ordering office supplies

Skills

Excel proficiency

Data analysis

Attention to detail

Multitasking

Job description

Salary: USD24 - USD25 per hour

Administrative Assistant

Pay Rate: $24-$25 per hour

Industry: Food Manufacturing

Job Summary

Our client in the food manufacturing industry is seeking a highly organized and detail-oriented Administrative Assistant with strong Excel proficiency to support daily administrative and reporting functions. This role is ideal for someone who enjoys working with data, supporting multiple departments, and keeping operations running smoothly in a fast-paced manufacturing environment.

Key Responsibilities

• Provide administrative support to leadership and cross-functional teams
• Create, maintain, and analyze reports using Microsoft Excel (including formulas, pivot tables, VLOOKUP/XLOOKUP, and data formatting)
• Manage data entry, spreadsheets, and document control with a high level of accuracy
• Coordinate schedules, meetings, and calendaring
• Prepare correspondence, presentations, and internal documentation
• Assist with inventory tracking, production reports, and supply documentation as needed
• Maintain filing systems (digital and physical)
• Support compliance documentation related to food manufacturing standards
• Handle general office duties such as copying, scanning, and ordering office supplies

Required Qualifications

• Proven experience as an Administrative Assistant or in a similar role
• Advanced proficiency in Microsoft Excel (this is a must-have)
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Comfortable working in a manufacturing or production-driven environment