Administrative Assistant

Artelia; United States; Hybrid; USD 40,000 - 54,000; Full time

Benefits offered by this job

Retirement savings plan with employer

Telework policy with a $500 allowance

Group insurance program starting on 1,

Continuing training

Career and development opportunities

Job summary

Artelia Canada in Mississauga, ON, is seeking an Administrative Coordinator with strong document management and coordination skills to support engineering teams on diverse projects.

You will format reports, manage schedules, assist with tender documents, and help with office tasks while enjoying a telework policy and plenty of professional development opportunities.

Qualifications

• Relevant post-secondary education in Administration (Certificate, Diploma, or equivalent).
• Minimum 5 years' experience in a engineering firm.
• Fluency in spoken and written English.
• Excellent knowledge of Office software (Excell, Word, Power point, Visio, etc.).
• High sense of observation and attention to detail.
• Detail-oriented, autonomy and resourcefulness.
• Ability to prioritize and manage deadlines.

Responsibilities

• Technical drawings and document management and submissions;
• Coordinate with technical teams and arrange project deliverables timely manner;
• Format, proofread project technical reports, administrative reports, service offers and quotations (spelling, grammar, syntax, punctuation, etc.);
• Familiar with internal and external electronic document management systems;
• Perform data entry in various tables and databases;
• Review tender and contract documents and participate in start-up meetings as required;
• Perform various clerical and administrative tasks requiring a very good knowledge of established procedures and practices, to support resources in their operations;
• Perform all other day today office tasks, answering calls, office inventory management, etc.

Skills

English proficiency

Attention to detail

Time management

Autonomy

Education

Post-secondary education in Administration

Tools

Microsoft Office

Visio

Job description

Company Description

At Artelia Canada, we believe that every project is a unique opportunity to design solutions for a positive life. This is what drives us every day: imagining, creating, and delivering projects that make a real difference in people’s lives and contribute to a better future.

With over 50 years of experience and a presence across Canada, our team of 1,200 experts works passionately in diverse fields such as mobility, building, energy, environment and earth sciences, water, industry, and telecommunications. We combine our local expertise with the international strength of the Artelia Group, bringing together over 100 years of history and more than 10,000 employees in 40 countries to deliver sustainable and innovative solutions.

With 100% ownership by its managers and employees, Artelia values autonomy, creativity, and collaboration. Joining Artelia means choosing a stimulating environment where everyone plays a part in shaping a more sustainable and human-centered world!

To see our projects in action and get to know our team, follow us on LinkedIn: Artelia Canada

Work location: Mississauga, ON

Job Description

• Technical drawings and document management and submissions;
• Coordinate with technical teams and arrange project deliverables timely manner;
• Format, proofread project technical reports, administrative reports, service offers and quotations (spelling, grammar, syntax, punctuation, etc.);
• Familiar with internal and external electronic document management systems;
• Perform data entry in various tables and databases;
• Review tender and contract documents and participate in start-up meetings as required;
• Perform various clerical and administrative tasks requiring a very good knowledge of established procedures and practices, to support resources in their operations;
• Perform all other day today office tasks, answering calls, office inventory management, etc.

Qualifications

• Relevant post-secondary education in Administration (Certificate, Diploma, or equivalent);
• Minimum 5 years' experience in a engineering firm;
• Fluency in spoken and written English;
• Excellent knowledge of Office software (Excell, Word, Power point, Visio, etc.);
• High sense of observation and attention to detail;
• Detail-oriented, autonomy and resourcefulness;
• Ability to prioritize and manage deadlines.

Additional Information

Your benefits

• Retirement savings plan with employer contribution;
• Reimbursement of professional contribution fees;
• Telework policy with a $500 allowance;
• Group insurance program starting on day one, including telemedicine;
• Health management account;
• Employee and family assistance program (EFAP);
• Flexible working hours;
• Hourly employees' time bank;
• Continuing training;
• Career and development opportunities;
• Social club and Corporate discounts;
• Health and wellness initiatives.

Please note that Artelia subscribes to the Employment Equity Program and encourages women, visible minorities, Indigenous people, and persons with disabilities to apply. Accommodation measures are available upon request.

#LI-MR1