Landscape Architect/Urban Designer

Stantec; Louisville (KY); On-site; USD 40,000 - 55,000; Full time

Job summary

Stantec is seeking an Administrative Assistant in the Markham area to support a transportation group focused on planning and design of major highways and local roads. The role emphasizes multi-tasking, strong interpersonal and organizational skills, and proficiency with MS Office and SharePoint.

Key duties include document control, project coordination, staff onboarding, invoicing, and maintaining electronic records.

Qualifications

• Excellent written and oral communication skills liaising with internal project team members.
• Detail-oriented and highly organized with exceptional time management and multi-tasking skills.
• Ability to work calmly and effectively under pressure to prioritize and meet tight deadlines.
• Have a positive attitude and enjoy working in a team-based environment.
• Expertise in the use of MS Office applications (Word, Excel, Power Point and Outlook) with an interest to learn and adapt to new programs quickly.
• Experience in SharePoint (managing a site, utilizing the site to its fullest capabilities).
• Able to evaluate needs and make effective decisions with minimal guidance.

Responsibilities

• Assisting with project management and business unit responsibilities, including document control, project coordination, invoicing, project correspondence, proposals, etc.
• Coordination and orientation of new staff hires for the operating business unit
• Processing and tracking of equipment orders, and staff timecards
• Preparing and processing correspondence, presentations, spreadsheets, reports and etc.
• Coordination of the pre-qualification process for all sub-consultants and sub-contractors
• Entering, maintaining, and organizing electronic records
• Ensuring awareness of and supporting management in adherence to corporate policies and procedures
• Follow, develop and implement document control processes and procedures established for project functions including document tracking, meeting minutes, RFIs, submittals, change logs and other communication tools as necessary
• Assisting with planning, scheduling, and organizing staff events
• Liaising with staff members and providing assistance, as required
• Development of relationships with other supporting departments such as IT, Facilities and Office Management to boost operational efficiency
• Many other duties as assigned.

Skills

Written and verbal communication

Detail oriented

Time management

Working under pressure

Team player

MS Office

SharePoint

Decision making

Education

Post-Secondary education

Tools

MS Project

InDesign

Visio

Job description

Your Opportunity:

Our Markham office is currently seeking an Administrative Assistant to become part of a dynamic transportation group specializing in the planning and design of major provincial highways, regional and municipal arterial roads, and related local transportation projects. This opportunity exists for an individual with strong multi-tasking, interpersonal, organizational and communication skills.

Your Key Responsibilities:

• Assisting with project management and business unit responsibilities, including: document control, project coordination, invoicing, project correspondence, proposals, etc.);




• Coordination and orientation of new staff hires for the operating business unit;




• Processing and tracking of equipment orders, and staff timecards;




• Preparing and processing correspondence, presentations, spreadsheets, reports and etc.;




• Coordination of the pre-qualification process for all sub-consultants and sub-contractors;




• Entering, maintaining, and organizing electronic records;




• Ensuring awareness of and supporting management in adherence to corporate policies and procedures;




• Follow, develop and implement document control processes and procedures established for project functions including document tracking, meeting minutes, RFIs, submittals, change logs and other communication tools as necessary;




• Assisting with planning, scheduling, and organizing staff events;




• Liaising with staff members and providing assistance, as required;




• Development of relationships with other supporting departments such as IT, Facilities and Office Management to boost operational efficiency;




• Many other duties as assigned.

Qualifications:

• Excellent written and oral communication skills liaising with internal project team members;




• Detail-oriented and highly organized with exceptional time management and multi-tasking skills;




• Ability to work calmly and effectively under pressure to prioritize and meet tight deadlines;




• Have a positive attitude and enjoy working in a team-based environment;




• Expertise in the use of MS Office applications (specifically Word, Excel, Power Point and Outlook) with an interest to learn and adapt to new computer programs and processes quickly;




• Experience in SharePoint (managing a site, utilizing the site to its fullest capabilities).




• Able to evaluate needs and make effective decisions with minimal guidance;

Education and Experience:

• Minimum 3-5 years of work experience within an administrative role is an asset;




• Post-Secondary education and familiarity with SharePoint MS Project/In-Design/Visio are also considered assets.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Primary Location: United States | KY | Louisville
Organization: BC-2156 CommDev-US South
Employee Status: Regular
Management Level: Entry Level
Business Justification: New Position
Travel: No
Schedule: Full time
Job Posting: 26/10/2026 07:10:59
Req ID: 1008519

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.