Document Control Specialist

Talentify; Norwell (MA); Hybrid; USD 41,000 - 48,000; Full time

Benefits offered by this job

Comprehensive health benefits

401(k) plan

Paid vacations

Job summary

WECTEC Staffing Services, a Westinghouse-related entity, seeks a Document Control Specialist to manage drawing control and records for Liquid Pipelines projects. The role is hybrid with office days and home days, supporting Meridian-based workflows and cross-functional coordination.

The candidate will ensure safe and accessible documentation, maintain current drawings, and support as-built updates, with a focus on data integrity and collaboration across teams.

Qualifications

• Two+ years of experience in document or records management.
• University degree or technical diploma, or equivalent training.
• Experience with drawing management systems.
• Familiarity with EDMSLink, BIM-JIRA, MS Access and Excel.

Responsibilities

• Resolve broken hybrid drawings by fixing x-reference issues in CAD files.
• Update outdated renditions and publish current drawings to ensure accuracy.
• Clean up legacy drawing discrepancies to improve data integrity.
• Coordinate as-built consolidation and publishing into master drawing records.
• Ensure final drawings are published in Meridian before turnover.
• Coordinate drawing requests via BIM JIRA and service request tools.
• Coordinate major projects SME reviews and perform drawing control reviews.
• Track project turnover status through design, IFC and as-built reviews.
• Guide internal and external users to create workspaces and folders for project drawings.

Skills

Document management

Records management

Drawing control

Project coordination

Education

Bachelor's degree or Technical diploma

Tools

EDMSLink

BIM-JIRA

MS Access

Excel

Job description

Are you interested in being part of an innovative team that supports Westinghouse's mission to provide clean energy solutions? At WECTEC Staffing Services, a wholly-owned subsidiary of Westinghouse Electric Company LLC, we recognize that our employees are our most valuable asset and we seek to identify, attract and recruit the most qualified talent while recognizing and encouraging the value of diversity in the global workplace.

About the role

Document Control Specialist / Records Management

Location: Edmonton, AB / Superior, WI / Duluth, MN

Duration 1 year

Work Model: Hybrid (Mon, Tues, Thurs office / Weds, Fri home)

You will provide drawing control support for all partners, this includes support services navigating and working in the drawing management system, managing access and control, and providing drawing management system training. You will also ensure that process safety information - in the form of engineering drawings - is complete and easily accessible to all users of Liquid Pipelines (LP) drawings.

Key Responsibilities

• Resolve Broken Hybrid Drawings by identifying and correcting x‑reference issues within CAD files to ensure all drawing components are visible and functional within Meridian, restoring usability of drawings for engineering, operations, and project execution
• Update Outdated Renditions (PDFs) by regenerating and publishing current renditions aligned with the latest approved master drawings to ensure users are accessing accurate and up‑to‑date information within Meridian
• Clean Up Legacy Drawing Discrepancies by identifying inconsistencies between master drawings, renditions, and associated metadata to improve overall data integrity and user trust in the drawing management system
• Support As-built Consolidation and Publishing by coordinating the integration of approved as-built updates into master drawing records.
• Ensure final drawings are completed, published, and available in Meridian before project execution and turnover.
• Coordinate and fulfill Drawing requests through the BIM JIRA request tool and Service request tool
• Coordinate Major Projects and Core Project SME reviews and perform Drawing Control reviews to ensure compliance with drawing system requirements
• Track Project review and turnover status during the lifecycle of the project through design, IFC, as-built reviews
• Provide guidance to internal and external users to create workspaces and project folders to support project drawing design, construction, as-built work

Qualifications

• Completion of an university degree or technical diploma, or relevant combination of technical training and drawing control experience.
• Two+ years of experience working in document or records management, preferably within either the engineering or construction industry
• information requirements into systemized processes
• Experience of organizational structures and industry standard document management work processes
• Basic knowledge of drawing management systems
• Basic knowledge of EDMSLink, BIM-JIRA, MS Access, and Excel required

Our Safety Pledge to You

If you are as committed to your success as we are committed to your safety, then this is the position for you! For us, our guiding principle has always been and will continue to be the safety of our people. It's that simple!

Why WECTEC Staffing Services

WECTEC Staffing Services delivers customer-focused solutions, offering everything from high-volume, cost-effective staffing to specialized niche roles, while maintaining best-in-class service. Our employees bring expertise across technical and corporate functions, supporting international contracts in over five countries. We invite you to explore opportunities within our distinguished global talent network.

Benefits

• Comprehensive Health and Income Protection Benefits
• 401(k) Savings Plan
• Paid Vacations for Qualifying Positions

We are committed to transparency and equity in all our people practices. The base salary range for this position, which is dependent upon experience, qualifications and skills, is estimated to be $30.00 - $35.00.

Equal Opportunity Employer including Veterans and Individuals with Disabilities