Administrative Assistant

AdvanceCare Health Services; United States; Remote; USD 36,000 - 52,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Vision insurance

Paid time off

Referral program

Paid Orientation

Paid Training

Job summary

AdvanceCare Health Services seeks an proactive Office/Administrative Assistant to support multiple department leaders in a fast-paced environment. The role is full-time, 40 hours weekly with a work-from-home arrangement and company-issued laptop. A Tennessee residency is required to qualify for this position.

You will need a reliable internet connection, a 27" monitor or larger, and the ability to work autonomously while staying organized and responsive to leadership and team members.

Qualifications

• Proven ability to use MS Office and Google Suite effectively.
• Strong written and verbal communication skills.
• Ability to multitask, stay organized and meet deadlines.
• Attention to detail and accuracy in documentation.

Responsibilities

• Create and edit documents, reports, and presentations with accuracy.
• Organize and maintain filing and retrieval systems.
• Manage supervisor's calendar, schedule appointments, and coordinate meetings.
• Navigate Google Suite and Microsoft Office proficiently.
• Develop and use filing systems to record meetings and discussions.
• Transcribe, format, input, edit, retrieve, copy and transmit text, data, and graphics.
• Read, research, and route correspondence; draft letters and documents; collect and analyze information.
• Prepare reports by collecting and analyzing information.
• Provide exceptional customer service to internal and external stakeholders.
• Contribute to meetings through presentations and by assisting in leading sessions.

Skills

MS Office

Google Suite

Communication skills

Multitasking

Calendar management

Document formatting

Attention to detail

Independent thinker

Growth mindset

Job description

To Qualify For This Position you MUST Currently reside in Tennessee

AdvanceCare Health Services, LLC is seeking a proactive Office/Administrative Assistant to provide essential support to our various departmental team leaders in a dynamic and fast-paced environment.

This role is perfect for someone eager to make a difference in a fast-paced setting while advancing their professional skills.

The ideal candidate should be a quick learner, have very good computer skills, highly organized, detail-oriented, able to handle interruptions while multitasking, and comfortable being held accountable.

This position helps ensure the smooth operation of our organization. We are looking to fill this position in several different departments.

This full-time, 40-hour-per-week role offers a work from home arrangement.

You will need to have a 27" or larger monitor, keyboard, and mouse to use with our company-issued laptop. (If you are coming to the office to pick up your equipment, we can loan you the monitors, keyboard, and mouse as well).

You must have a high-speed internet.

Responsibilities

Snapshot, not exhaustive:

• Create and edit documents, reports, and presentations with accuracy.
• Organize and maintain filing and retrieval systems.
• Manage the supervisor's calendar, schedule appointments, and coordinate meetings or events.
• Navigate software programs like Google Suite and Microsoft Office proficiently.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting and discussions.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves Supervisor's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Prepare reports by collecting and analyzing information.
• Provide exceptional customer service to internal and external stakeholders.
• Conduct presentations and assist in leading meetings.

What We’re Looking For:

• Prior administrative support experience preferred.
• Comfortable with Microsoft Office, Google Suite, and learning new software.
• Excellent written and verbal communication skills.
• Ability to handle interruptions, multitask, and prioritize effectively.
• Have the ability to adapt readily and quickly to changing assignments as daily demands change.
• A self-starter that doesn't let things wait gets them done correctly.
• Independent Thinker and Growth Minded
• Thrives in a fast-paced, ever-changing environment.
• Punctual with consistent attendance and quality work.

Other Qualities That Are Helpful:

• Sales and Marketing experience.
• Transcriptionist experience.
• Medical Record Reviewer experience

Requirements:

• Must pass a criminal background check (7–10 years).
• Self-starter with a growth mindset and a positive attitude.

Work Environment:

This full-time, 40-hour-per-week role offers a work from home arrangement, using company-provided systems to stay connected and productive. It requires a quiet, professional workspace when working from home, reliable internet, and the ability to stay focused and organized without direct supervision. Regular communication with leadership and team members is essential, and when working from home, timely responsiveness during business hours is expected.

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Referral program
• Vision insurance
• Paid Orientation
• Paid Training

You must be flexible and willing to work and learn on the fly!

You should be comfortable with software and technology and be an organized person overall.

Empowering Team Members to Excel and TOUCH Lives through Continuous Improvement and Technology

Our company is a growing organization providing caregiving services to seniors and support to individuals with intellectual disabilities to allow them to continue to live in their homes throughout Tennessee. We are an equal opportunity employer and drug‑free workplace.

Disclaimer: The preceding job description has been designed to describe the general nature and level of work being performed by the candidate assigned to this job. It is not designed to contain or be interpreted as an exhaustive summary of all responsibilities, duties, and efforts required. From time to time other duties may be assigned. Management’s evaluation of your performance is based on your performance of the tasks listed in this job description and these other duties. Management has the right to revise this job description at any time.