Administrative Assistant

AdvanceCare Health Services; Gallatin (TN); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Referral program

Vision insurance

Paid Orientation

Paid Training

Job summary

A healthcare services provider is seeking a proactive Administrative Assistant to provide essential support to executive teams. This full-time, 40-hour-per-week role allows for a work from home arrangement, requiring high-speed internet and familiarity with Microsoft Office and Google Suite. The ideal candidate should be organized, reliable, and able to handle multiple tasks while communicating effectively. Opportunities for professional growth are encouraged within a supportive team environment.

Qualifications

• Prior administrative support experience preferred.
• Ability to handle interruptions and multitask effectively.
• Comfortable learning new software programs.

Responsibilities

• Create and edit documents, reports, and presentations accurately.
• Organize and maintain filing systems for easy retrieval.
• Manage supervisor's calendar and coordinate meetings.

Skills

Proficient in Microsoft Office

Proficient in Google Suite

Excellent written and verbal communication

Strong organizational skills

Reliability and punctuality

Job description

Gallatin, United States | Posted on 03/30/2026

AdvanceCare Health Services, LLC is seeking a proactive Administrative Assistant to provide essential support to our Executive, Administrative, and departmental teams. This role is perfect for someone eager to make a difference in a fast-paced setting while advancing their professional skills.

This full-time, 40-hour-per-week role offers a work from home arrangement. You'll primarily work from home. You will need to have a 27" or larger monitor, keyboard, and mouse to use with our company-issued laptop. (If you are coming to the office to pick up your equipment, we can loan you the monitors, keyboard, and mouse as well.)

You must have high-speed internet.

Why Join Us?

• Impactful Work: Your contributions will directly support the smooth operation of our organization.
• Growth-Oriented Culture: We value your development and offer opportunities to expand your skills.
• Supportive Team: Collaborate with passionate professionals who value accountability, reliability, and teamwork.

Responsibilities

(Snapshot, not exhaustive):

• Create and edit documents, reports, and presentations with accuracy.
  
• Organize and maintain filing and retrieval systems.
• Manage the supervisor's calendar, schedule appointments, and coordinate meetings or events.
• Navigate software programs like Google Suite and Microsoft Office proficiently.
• Prepare reports by collecting and analyzing information.
• Provide exceptional customer service to internal and external stakeholders.
• Conduct presentations and assist in leading meetings.

What We’re Looking For:

• Experience: Prior administrative support experience preferred.
• Tech Savvy: Comfortable with Microsoft Office, Google Suite, and learning new software.
• Strong Communicator: Excellent written and verbal communication skills.
• Organized & Detail-Oriented: Ability to handle interruptions, multitask, and prioritize effectively.
• Adaptable & Resilient: Thrives in a fast-paced, ever-changing environment.
• Reliable & Dependable: Punctual with consistent attendance and quality work.
  

Requirements:

• Must pass a criminal background check (7–10 years).
• Self-starter with a growth mindset and a positive attitude.

This full-time, 40-hour-per-week role offers a work from home arrangement, using company-provided systems to stay connected and productive. It requires a quiet, professional workspace when working from home, reliable internet, and the ability to stay focused and organized without direct supervision. Regular communication with leadership and team members is essential, and when working from home, timely responsiveness during business hours is expected.

• Health insurance
• Paid time off
• Referral program
• Vision insurance
• Paid Orientation
• Paid Training

You must be flexible and willing to work and learn on the fly! You should be comfortable with software and technology and be an organized person overall.

Empowering Team Members to Excel and TOUCH Lives through Continuous Improvement and Technology

Our company is a growing organization providing caregiving services to seniors and support to individuals with intellectual disabilities to allow them to continue to live in their homes throughout Tennessee. We are an equal opportunity employer and drug-free workplace.

Please respond to this ad with a resume and we will contact qualified applicants. Any submissions with no resume attached will not be considered.

Disclaimer: The preceding job description has been designed to describe the general nature and level of work being performed by the candidate assigned to this job. It is not designed to contain or be interpreted as an exhaustive summary of all responsibilities, duties and efforts required. Other duties may be assigned from time to time. Management’s evaluation of your performance is based on your performance of these tasks listed above, in your job description and other assigned duties. Management has the right to revise this job description at any time.

Requirements

Skills:

• Be completely Reliable, Punctual, Dependable, in attendance.
• Be completely Reliable, Punctual, Dependable, Highly detail oriented in work produced.
• Able to communicate efficiently and effectively with people at all levels of business.
• Proficient in written and verbal communication skills with the ability to read, understand instructions, and maintain written reports/records.
• Adapt readily, quickly and efficiently to changing assignments as daily demands change without attitude.
• Proficient in Microsoft Office, Google Workspace, and learn new programs very quickly.
• Able to work independently as well as in a team environment
• Strong organizational skills and self-discipline.
• Ability to handle frequent interruptions while multitasking.
• Ability to establish priorities effectively.
• Able to analyze information, problem-solve, break a problem down into the elements necessary to solve it and make decisions.
• A self-starter that doesn't let things wait gets them done correctly.
• Must be able to deal with confidential material/documents with discretion and confidentiality.
• Must be able to clear a CRIMINAL Background Check (7-10 years).
• Willing to perform other tasks and jobs as assigned and needed.
  

*Information Technology experience is a plus, but not necessary.

*Marketing experience is a plus but not necessary.