Administrative Assistant

IEM; United States; On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

10 paid holidays

Vacation & sick pay

401K with matching

Short/Long-term disability

Job summary

IEM is seeking a Full Time Administrative Assistant to support the IEM team in a general administrative role within a home-office setup in the United States. The ideal candidate will be comfortable with computer usage and capable of performing diverse clerical tasks from a personal workspace.

The role emphasizes strong MS Office proficiency, organization, and reliability in a fast-paced environment, with responsibilities including data entry, invoicing support, and contract documentation

Qualifications

• High School Diploma or equivalent.
• Minimum 1 year office administration experience.
• Strong MS Office skills including Word, Excel, and PowerPoint.
• Excellent organization and attention to detail.
• Able to work in a fast-paced environment; strong written and verbal communication.
• Proficient with administrative computer usage.

Responsibilities

• Coordinate all aspects of office administration.
• Provide telephone support and general correspondence.
• Typing, filing, mailing, and scheduling.
• Make copies, send mail via UPS/FedEx, scanning.
• Data entry for invoicing and assist with reports.
• Pull documentation for contract requirements.

Skills

Office coordination

Data entry

Written communication

Verbal communication

Detail oriented

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

IEM is looking for a Full Time - Administrative Assistant that is comfortable with using a computer in an office environment for a general administrative role assisting the IEM team.

Primary Location:

• Live anywhere that meets personal office / at home work requirements in the United States including Puerto Rico.
• Work from a personal office / at home location.
• Preferred candidates will live within a commutable distance to Port Richey, FL.

Essential Functions

Coordinate all aspects of office administration, including administrative support including but not limited to:

• telephone support
• creation of general correspondence
• typing
• filing
• mailing
• scheduling
• making copies
• sending mail including UPS & FedEx
• scanning
• other administrative duties
• Pull documentations needed for contract requirements
• Data entry for invoicing assist with reviewing of reports.

Minimum Qualifications

• Degree: High School Diploma or Equivalent
• Experience: A minimum of one (1) year experience in office management/administration, preferably with a public agency or assisting grant programs.
• Working knowledge of Microsoft Office Suite - including a strong knowledge of Microsoft Word, Excel, and PowerPoint
• Strong organizational skills and attention to detail
• Experienced, energetic, highly motivated, self-motivated, dependable person
• Must be comfortable in fast paced environment Written and Verbal communication skills
• The ideal candidate is extremely comfortable with administrative computer usage.

Preferred Qualifications

• Knowledge of federally funded grant programs such as CDBG/CDBG-DR and FEMA HMGP
• Knowledge of various database and program management tools such as SmartSheet, Power BI, SharePoint, and other Microsoft Office Suite products

Additional Information

• Personal Office:All personal office work environments require the ability to maintain minimum Internet speeds of 25 Mbps upload and 3 Mbps download, as well as a ping rate of 100 ms or less during working hours, regardless of the type and number of devices using your Internet connection. You must also have account privileges and access to your Internet service provider account during working hours for the purposes of maintaining the Internet connection, if needed

Benefits And More

• Hourly rate based on location and experience: $18.00-$23.00
• 10 paid holidays
• Vacation pay Sick pay
• 401 (K) plan with matching
• Company paid STD and LTD

Equal Employment Opportunity.

All IEM employment decisions, including recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment, if necessary, are made without regard to an individual's race, color, religion, creed, sex (including sexual orientation, gender identity, and gender expression), national origin, ancestry, age, physical or mental disability, medical condition, genetic information, pregnancy (including childbirth and related medical conditions), marital status, military or veteran status, citizenship or immigration status, or any other characteristic protected under applicable law.

Reasonable Accommodation.

IEM is committed to providing reasonable workplace accommodations for individuals with disabilities. If you require assistance or reasonable accommodation during any part of the application or employment process, please email [e-mail] with specific details about the requested accommodation. All accommodation requests are reviewed case-by-case in compliance with applicable law.