Project Coordinator

IEM; Guaynabo (PR); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

10 paid holidays

Vacation pay

Sick pay

401 (K) plan with matching

Company paid STD and LTD

Job summary

IEM is seeking a Full Time Project Coordinator in Puerto Rico to serve as a liaison between key staff and the project team, coordinating schedules, communications, and documentation for FEMA Match Programs. Located near Guaynabo, PR, the role requires two years of project management experience, a bachelor’s degree, and bilingual English/Spanish.

Proficiency in Microsoft Office and data management is recommended, with travel as needed.

Qualifications

• Two years of project management experience.
• Bachelor’s degree or higher from an accredited institution.
• Fluent English and Spanish in verbal and written communication.
• Proficient with Microsoft Office software.
• Familiar with data management systems.
• Excellent writing and presentation skills.
• Must be working locally within Puerto Rico.

Responsibilities

• Act as a point of contact between the Key Staff and the Project Team.
• Receive or make calls, take or send messages, and manage correspondence to or from the Key Staff and Project Team.
• Maintain daily, weekly and monthly schedules for the Key Staff and Project Team.
• Support in all project coordination activities as requested by PRDOH for approved projects under the FEMA Match Programs.
• Produce reports, presentations and briefs for the Key Staff and Project Team.
• Assist the Key Staff and Project Team in record-keeping all data and documentation generated for the Program implementation.
• Assist in any other administrative task, as assigned by the Key Staff or Project Team.

Skills

Project management

Communication skills

Writing and editing

Presentation skills

Data management

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

IEM is looking for a Full Time- Project Coordinator to join our team. The Project Coordinator serves as a key liaison between Key Staff and the Project Team, ensuring smooth communication and efficient coordination of daily operations. This role manages schedules, correspondence, and documentation, and supports project coordination activities related to FEMA Match Programs as requested by PRDOH. Responsibilities include maintaining organized physical files, preparing reports and presentations, and assisting with record-keeping and other administrative tasks essential to program implementation.

Primary Location:

• Live within a commutable distance to Guaynabo, PR.
• Work in an Office Environment with a team.

Travel Requirements

• This position may require travel to complete work assignments or attend meetings.
• Daily travel and other expenses are reimbursable in accordance with Federal Travel Regulations or DoD Regulations.

Essential Functions

• Act as a point of contact between the Key Staff and the Project Team.
• Receive or make calls, take or send messages, and manage correspondence to or from the Key Staff and Project Team.
• Maintain daily, weekly and monthly schedules for the Key Staff and Project Team.
• Support in all project coordination activities as requested by PRDOH for approved projects under the FEMA Match Programs. + Maintain a proper physical file system, as required.
• Produce reports, presentations and briefs for the Key Staff and Project Team.
• Assist the Key Staff and Project Team in record-keeping all data and documentation generated for the Program implementation.
• Assist in any other administrative task, as assigned by the Key Staff or Project Team.

Minimum Qualifications

• Experience: Two (2) years of project management experience
• Degree: Bachelor’s degree or higher education from an accredited institution.
• Bilingual: Fluent verbal and written communication skills in English and Spanish.
• Comprehensive knowledge in Microsoft Office software.
• Familiarity with data management systems from an end-user perspective.
• excellent writing and presentation skills
• Must be working locally within Puerto Rico.

Additional Information

• Office Locations: Often, these offices are either owned by the client we work with or by IEM. All candidates are expected to follow any rules and regulations of the office in which they are required to work for that project.

Benefits And More

• 10 paid holidays
• Vacation pay
• Sick pay
• 401 (K) plan with matching
• Company paid STD and LTD

Equal Employment Opportunity:

All IEM employment decisions, including recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment, if necessary, are made without regard to an individual’s race, color, religion, creed, sex (including sexual orientation, gender identity, and gender expression), national origin, ancestry, age, physical or mental disability, medical condition, genetic information, pregnancy (including childbirth and related medical conditions), marital status, military or veteran status, citizenship or immigration status, or any other characteristic protected under applicable law.

Reasonable Accommodation:

IEM is committed to providing reasonable workplace accommodations for individuals with disabilities. If you require assistance or reasonable accommodation during any part of the application or employment process, please email [e-mail] with specific details about the requested accommodation. All accommodation requests are reviewed case-by-case in compliance with applicable law.