Project Assistant

IEM; Guaynabo (PR); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

10 paid Holidays

Vacation Pay

Sick Pay

401 (K) plan with matching

Company paid STD and LTD

Job summary

IEM is seeking a Full Time- Project Assistant to join our team in Guaynabo, PR. The Project Assistant supports the Project Manager by reviewing CDBG-MIT applications, conducting risk assessments, and coordinating project documentation and compliance.

This role also assists with environmental and construction reviews, prepares reports and presentations, and ensures timely submission of deliverables to PRDOH. Travel may be required. Office environment with a collaborative team is expected.

Qualifications

• Five (5) years of experience in construction project management.
• Bachelor’s degree or higher education in Engineering or Architecture.
• Fluent verbal and written communications skills in English and Spanish.
• Architect in Training (AIT) or Engineer in Training (EIT) license.
• Must be working locally within Puerto Rico.

Responsibilities

• Support the Project Manager in daily operations and identified responsibilities.
• Perform initial review and comment of Applications, Draw Requests, Change Orders, Subrecipient Agreement Amendments, Budget Revisions, and Closeout Documentation package.
• Perform risk assessment evaluations of application projects eligible for CDBG-MIT and prepare and provide reports to the Project Manager to present results and recommendations to PRDOH.
• Recommend projects for full development and review subrecipient’s work plans for development of projects.
• Prepare and implement work plan for environmental review performance in coordination with Environmental Professional as soon as subrecipient’s projects reach enough level of development to identify project elements and activities to start the assessment as established in 24 CFR Part 58.
• Coordinate and perform review of subrecipient’s construction documentation at 30% and 90% of development. The review must include CDBG-MIT Special Conditions, scope agreement with Subrecipient Agreement, and cost estimates prepared by subrecipients.
• Prepare and communicate results report of projects review to PRDOH in coordination with Project Manager and Deputy Program Manager.
• Maintain awareness, knowledge, and applicability of the most recent federal, Commonwealth and local construction codes that may apply to PRDOH’s CDBG-MIT programs.
• Provide guidance and recommend actions to PRDOH and subrecipients to handle changes and risks associated to changes in policies, regulations, and construction codes applicable to PRDOH’s CDBG-MIT programs.
• Organize and store all documentation of subrecipients related to CDBG-MIT programs using all available tools and access to the System of Record implemented by the PRDOH.
• Implement and conduct all required activities established by Project Manager logistics and plans for CDBG-MIT programs.
• Support and perform the distribution of communications
• Prepare and deliver presentations to Program Management team, subrecipients, PRDOH and other stakeholders as required by PRDOH.
• Provide all necessary support in the development, preparation, and submission of required deliverables to PRDOH.

Skills

Construction PM experience

Education

Bachelor’s degree in Engineering or Architecture

Job description

IEM is looking for a Full Time- Project Assistant to join our team. The Project Assistant supports the Project Manager by reviewing CDBG-MIT applications, conducting risk assessments, and coordinating project documentation and compliance. This role also assists with environmental, and construction reviews, prepares reports and presentations, and ensures timely submission of deliverables to PRDOH.

Primary Location

• Live within a commutable distance to Guaynabo, PR.
• Work in an Office Environment with a team.

Travel Requirements

• This position may require travel to complete work assignments or attend meetings.

Essential Functions

• Support the Project Manager in daily operations and identified responsibilities.
• Perform initial review and comment of Applications, Draw Requests, Change Orders, Subrecipient Agreement Amendments, Budget Revisions, and Closeout Documentation package.
• Perform risk assessment evaluations of application projects eligible for CDBG-MIT and prepare and provide reports to the Project Manager to present results and recommendations to PRDOH.
• Recommend projects for full development and review subrecipient’s work plans for development of projects.
• Prepare and implement work plan for environmental review performance in coordination with Environmental Professional as soon as subrecipient’s projects reach enough level of development to identify project elements and activities to start the assessment as established in 24 CFR Part 58.
• Coordinate and perform review of subrecipient’s construction documentation at 30% and 90% of development. The review must include CDBG-MIT Special Conditions, scope agreement with Subrecipient Agreement, and cost estimates prepared by subrecipients.
• Prepare and communicate results report of projects review to PRDOH in coordination with Project Manager and Deputy Program Manager.
• Maintain awareness, knowledge, and applicability of the most recent federal, Commonwealth and local construction codes that may apply to PRDOH’s CDBG-MIT programs.
• Provide guidance and recommend actions to PRDOH and subrecipients to handle changes and risks associated to changes in policies, regulations, and construction codes applicable to PRDOH’s CDBG-MIT programs.
• Organize and store all documentation of subrecipients related to CDBG-MIT programs using all available tools and access to the System of Record implemented by the PRDOH.
• Implement and conduct all required activities established by Project Manager logistics and plans for CDBG-MIT programs.
• Support and perform the distribution of communications
• Prepare and deliver presentations to Program Management team, subrecipients, PRDOH and other stakeholders as required by PRDOH.
• Provide all necessary support in the development, preparation, and submission of required deliverables to PRDOH.

Minimum Qualifications

• Experience: Five (5) years of experience construction project management
• Degree: Bachelor’s degree or higher education in Engineering or Architecture.
• Bilingual: Fluent verbal and written communications skills in English and Spanish.
• Architect in Training (AIT) or Engineer in Training (EIT) License.
• Must be working locally within Puerto Rico.

Additional Information

• Office Locations: Often, these offices are either owned by the client we work with or by IEM. All candidates are expected to follow any rules and regulations of the office in which they are required to work for that project.

Benefits And More

• 10 paid Holidays
• Vacation Pay
• Sick Pay
• 401 (K) plan with matching
• Company paid STD and LTD

Equal Employment Opportunity

All IEM employment decisions, including recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment, if necessary, are made without regard to an individual’s race, color, religion, creed, sex (including sexual orientation, gender identity, and gender expression), national origin, ancestry, age, physical or mental disability, medical condition, genetic information, pregnancy (including childbirth and related medical conditions), marital status, military or veteran status, citizenship or immigration status, or any other characteristic protected under applicable law.

Reasonable Accommodation

IEM is committed to providing reasonable workplace accommodations for individuals with disabilities. If you require assistance or reasonable accommodation during any part of the application or employment process, please email [e-mail] with specific details about the requested accommodation. All accommodation requests are reviewed case‑by‑case in compliance with applicable law.