Administrative Assistant

UT Health East Texas; Tyler (TX); On-site; USD 38,000 - 48,000; Full time

Job summary

UT Health East Texas in Tyler, TX is seeking an Administrative Assistant to support the healthcare system's leadership and keep the executive office running smoothly.

The role emphasizes organized, professional, and proactive administrative work in a fast-paced healthcare environment within our Administration team.

Qualifications

• Three (3) or more years of secretarial or administrative experience with progressive responsibility.

Responsibilities

• Provide administrative support to members of the healthcare system’s leadership team, helping manage priorities and maintain an efficient executive office.
• Prepare reports, correspondence, and other materials by gathering and organizing information to support leadership decision-making.
• Communicate professionally with internal and external customers while serving as a trusted representative of the Administration team.
• Handle sensitive and confidential information with a high level of professionalism, discretion, and judgment.
• Maintain organized and accurate files, records, reports, and correspondence to support efficient day-to-day operations.
• Utilize technology and office systems to manage information, documentation, and communications.
• Assist with maintaining required documentation and supporting compliance with applicable policies, procedures, and regulatory requirements.
• Work independently, prioritize competing needs, and adapt to changing priorities in a fast-paced healthcare environment.

Job description

Overview

Join our team as an Administrative Assistant in Tyler, TX.

Why Join Us?

Thrive in a People-First Environment and Make Healthcare Better

• Thrive: We empower our team with career growth opportunities, tuition assistance , and resources that support your wellness, education, and financial well-being.
• People-First: We prioritize your well-being with paid time off, comprehensive health benefits, and a supportive, inclusive culture where you are valued and cared for.
• Make Healthcare Better: We use advanced technology to support our team and enhance patient care.

Get to Know Your Team

• UT Health Tyler is the flagship hospital of the system serving hundreds of thousands annually. Specializing in advanced acute care medicine, our midtown location boasts a Level 1 trauma center and comprehensive stroke center, the region’s only EMCO program and a Level III NICU. Our medical staff includes more than 500 physicians and a full complement of subspecialty groups.

Responsibilities

As an Administrative Assistant within our Administration team, you’ll play an important role in supporting the day-to-day effectiveness of healthcare system leadership. This is a great opportunity for an organized, professional, and motivated individual who enjoys working in a fast-paced environment and is looking to grow their career within healthcare administration.

• Provide administrative support to members of the healthcare system’s leadership team, helping manage priorities and maintain an efficient executive office.
• Prepare reports, correspondence, and other materials by gathering and organizing information to support leadership decision-making.
• Communicate professionally with internal and external customers while serving as a trusted representative of the Administration team.
• Handle sensitive and confidential information with a high level of professionalism, discretion, and judgment.
• Maintain organized and accurate files, records, reports, and correspondence to support efficient day-to-day operations.
• Utilize technology and office systems to manage information, documentation, and communications.
• Assist with maintaining required documentation and supporting compliance with applicable policies, procedures, and regulatory requirements.
• Work independently, prioritize competing needs, and adapt to changing priorities in a fast-paced healthcare environment.

Qualifications

Job Requirements:

• Three (3) or more years of secretarial or administrative experience with progressive responsibility