Administrative Assistant

Talentify; Twin Falls (ID); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Training & development

Vision insurance

401(k) matching

Dental insurance

Employee discounts

Job summary

NAPA, a leading auto parts retailer, is seeking an Administrative Assistant to be the first point of contact at the central office. You will greet customers and vendors and coordinate communication with multiple stores.

The role emphasizes data entry, file management, and support for accounting-related tasks, with an at-will employment arrangement. Training and development opportunities accompany a comprehensive benefits package.

Qualifications

• Valid Driver’s License preferred.
• Previous administrative or accounting experience preferred.
• High school diploma, or equivalent, preferred.
• Capable of recognizing and distinguishing letters and numbers (visually and aurally) and remembering their sequence.
• Excellent attention to detail and accuracy with ability to multi-task and self-motivate.

Responsibilities

• Establish and maintain good relationships with NAPA customers, vendors, and Store Managers.
• Answer phones, route calls and answer basic inquiries.
• Open and route incoming mail and prepare outgoing mail.
• Create and maintain accurate files.
• Assist store managers and employees with incoming questions.
• Input data and generate reports under direction from the Accounting Manager.
• Assist with elements of collections – research, data gathering and reporting.
• Assist and support administrative staff.
• Protect Dyna Parts by keeping information confidential.
• Help ensure the Central Office and Reception Area are kept neat and organized.

Skills

Attention to detail

Multitasking

Communication

Self-motivation

Education

High school diploma or equivalent

Job description

Benefits:

• Health insurance
• Paid time off
• Training & development
• Vision insurance
• 401(k) matching
• Dental insurance
• Employee discounts

WHO IS NAPA?

We're in the business of people; we just happen to sell parts (Bob Dyson, Owner). This quote from the NAPA - Dyna Parts owner is a driving force for what makes NAPA a great company to work with. We value people and the people that you value. We work hard to coordinate a healthy work-life balance while staying true to our mission to make memorable parts experiences by providing customers with the best possible products and service in a friendly atmosphere that meets their needs.

JOB PURPOSE:

The Administrative Assistant acts as the initial point of contact for NAPA's central office. A person in this position is responsible for greeting and interacting with customers and vendors who come into the office, and coordinating communication with various NAPA stores.

ESSENTIAL FUNCTIONS:

• Establish and maintain good relationships with NAPA customers, vendors, and Store Managers.
• Answer phones, route calls and answer basic inquiries.
• Open and route incoming mail and prepare outgoing mail.
• Create and maintain accurate files.
• Assist store managers and employees with incoming questions.
• Input data and generate reports under direction from the Accounting Manager.
• Assist with elements of collections – research, data gathering and reporting.
• Assist and support administrative staff.
• Protect Dyna Parts by keeping information confidential.
• Help ensure the Central Office and Reception Area are kept neat and organized.

BENEFITS:

• Paid Time Off
• Paid holidays
• Medical
• Dental
• Vision
• 401 (k) match
• Flexible Spending Account
• Health Savings Account
• Life and AD & D insurance

Benefits Information Disclaimer:
The benefits information provided on this site is provided for informational purposes only. Not every benefit listed above is applicable to every employee as some benefits have a minimum hour requirement.

QUALIFICATIONS:

• Valid Driver’s License preferred.
• Previous administrative or accounting experience preferred.
• High school diploma, or equivalent, preferred.
• Capable of recognizing and distinguishing letters and numbers (both visually and aurally) and remembering their sequence.
• Excellent attention to detail and accuracy as well as ability to multi-task and is self-motivated.

OTHER REQUIREMENTS:

• Capable of lifting and moving merchandise of up to 40 pounds.
• Ability to bend or stoop to floor-level shelves and be able to reach upper shelves with use of stool or ladder when necessary.
• Ability to sit for entire work shift.
• Ability to speak clearly and listen attentively.

*The functions described herein are not the only responsibilities and tasks to be performed by the individual occupying this position. The individual will be required to follow any other instructions and to perform any other job-related duties as required by his/her supervisor or manager. The Company maintains “at will” employment. This job description is subject to review, and may be revised or updated at management’s discretion.