Administrative Assistant

T.D. Williamson, Inc.; Tulsa (OK); On-site; USD 40,000 - 55,000; Full time

Job summary

T.D. Williamson, Inc. in Tulsa, Oklahoma is seeking an Administrative Assistant to provide crucial support to the HT&I Sales Organization. The role involves managing incoming calls, Salesforce inbox, and office supplies, as well as coordinating schedules and supporting marketing initiatives.

The ideal candidate will have 3+ years of administrative experience, excellent organizational and interpersonal skills, and a strong command of Microsoft Office. Join us in our commitment to safety and reliability in the pipelines of our communities.

Qualifications

• 3+ years of administrative experience preferred.
• Fluent in English with exceptional communication skills.
• Flexibility to handle multitasking and prioritize tasks effectively.

Responsibilities

• Answer and direct incoming customer and internal calls.
• Manage the Salesforce inbox efficiently.
• Assist with portal password management and retrieving purchase orders.
• Order and maintain office supplies as needed.
• Coordinate on-call schedules and dispatch tasks.
• Support Sales and manage shared calendars.

Skills

Organizational skills

Interpersonal skills

Oral communication

Written communication

Basic Microsoft Office skills

Salesforce knowledge

Education

High school graduate or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Salesforce

Job description

## Administrative AssistantApplylocations: USA, OK, Tulsatime type: Full timeposted on: Posted Todayjob requisition id: REQ-03540### **At TDW we put people first - that means working everyday to ensure the pipelines that run through our communities are operating safely and reliably. What sets us apart is our expertise, experience and commitment.***Each day we dedicate ourselves to treating each other, our customers and our community with care and respect.***Overview**Provides administrative support to the HT&I Sales Organization, handling complex or confidential tasks that require initiative and sound judgment.**Key Responsibilities**Primary duties may include, but are not limited to:* Answer and direct incoming customer and internal calls to the appropriate contacts.* Manage the Salesforce inbox efficiently.* Assist with portal password management and retrieving purchase orders.* Order and maintain office supplies as needed.* Coordinate on-call schedules and dispatch tasks.* Support Sales, Support Managerial overflow, and special projects.* Plan and coordinate customer visits.* Assist with marketing initiatives and campaigns.* Analyze and distribute Salesforce reports.* Plan and coordinate sales meetings and events.* Complete supplier and vendor documentation.* Manage shared calendars and schedule or support meetings as needed.* Other duties as assigned.**Experience*** High school graduate or equivalent* 3+ years of administrative experience preferred**Knowledge, Skills, and Abilities*** Excellent and proven ability to remain organized and on task* Excellent interpersonal skills, both for dealing with internal and external customers* Exceptional oral and written communication skills* Working knowledge of basic computer programs such as Microsoft Outlook, Word, and Excel, with the ability to learn Salesforce.* Fluent in English* Flexibility to handle multitasking and prioritize appropriately### About UsFor more than 100 years, we've partnered in the oil and gas industry to deliver innovative solutions that maximize uptime, improve throughput, avoid shutdown and minimize risk. We are experienced at accepting new challenges and responding in a way that meets goals while protecting people, assets and the planet.### *“Throughout the world today, TDW people are known for their dedication to customer service, to quality, to technical competence, to cooperating with each other, and above all, honesty and fair dealing with everyone.”*### - T. D. Williamson Jr.