Administrative Assistant

01 TDW (US), Inc.; Tulsa (OK); On-site; USD 35,000 - 50,000; Full time

Job summary

01 TDW (US), Inc. is seeking an administrative support professional in Tulsa, Oklahoma. This role involves managing internal and customer communications, handling Salesforce tasks, and supporting various projects across the Sales organization.

The ideal candidate should be organized, have strong communication skills, and possess at least 3 years of administrative experience. Proficiency in Microsoft Office programs and the ability to learn new software like Salesforce are essential. A commitment to customer service and teamwork is vital for success in this position.

Qualifications

• 3+ years of administrative experience preferred.
• Ability to learn Salesforce.
• Fluency in English.

Responsibilities

• Answer and direct incoming customer and internal calls.
• Manage the Salesforce inbox efficiently.
• Assist with portal password management.
• Order and maintain office supplies.
• Coordinate on-call schedules and dispatch tasks.
• Support Sales and managerial overflow.
• Plan and coordinate customer visits.
• Assist with marketing initiatives and campaigns.
• Analyze and distribute Salesforce reports.
• Plan and coordinate sales meetings and events.
• Complete supplier and vendor documentation.
• Manage shared calendars and schedule meetings.

Skills

Organization

Interpersonal skills

Oral and written communication

Microsoft Outlook

Microsoft Word

Microsoft Excel

Salesforce

Education

High school graduate or equivalent

Job description

At TDW we put people first - that means working everyday to ensure the pipelines that run through our communities are operating safely and reliably. What sets us apart is our expertise, experience and commitment. Each day we dedicate ourselves to treating each other, our customers and our community with care and respect.

Overview

Provides administrative support to the HT&I Sales Organization, handling complex or confidential tasks that require initiative and sound judgment.

Key Responsibilities

• Answer and direct incoming customer and internal calls to the appropriate contacts.
• Manage the Salesforce inbox efficiently.
• Assist with portal password management and retrieving purchase orders.
• Order and maintain office supplies as needed.
• Coordinate on-call schedules and dispatch tasks.
• Support Sales, Support Managerial overflow, and special projects.
• Plan and coordinate customer visits.
• Assist with marketing initiatives and campaigns.
• Analyze and distribute Salesforce reports.
• Plan and coordinate sales meetings and events.
• Complete supplier and vendor documentation.
• Manage shared calendars and schedule or support meetings as needed.
• Other duties as assigned.

Experience

High school graduate or equivalent. 3+ years of administrative experience preferred.

Knowledge, Skills, and Abilities

• Excellent and proven ability to remain organized and on task.
• Excellent interpersonal skills, both for dealing with internal and external customers.
• Exceptional oral and written communication skills.
• Working knowledge of basic computer programs such as Microsoft Outlook, Word, and Excel, with the ability to learn Salesforce.
• Fluent in English.
• Flexibility to handle multitasking and prioritize appropriately.