Administrative Assistant

seattlefoodtech; Tukwila (WA); On-site; USD 44,083 - 49,593; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Company holidays

Job summary

Seattle Food Tech is seeking a full-time Administrative Assistant in Tukwila. The role involves managing office operations, scheduling, and supporting various departments. Candidates must be organized, independent, and ready to thrive in a startup environment.

This position requires strong problem-solving capabilities and proficiency in standard office applications. Benefits include a competitive hourly salary of $32 to $36, medical, dental, and paid time off.

Qualifications

• 2+ years of experience as an administrative assistant or office manager.
• Proficiency in G-Suite and Microsoft Office applications.
• Excellent written and verbal communication skills.

Responsibilities

• Manage company calendar and logistics for meetings.
• Coordinate travel arrangements for conferences.
• Draft emails and correspondence as needed.
• Assist leadership with documentation and HR tasks.
• Monitor schedules and manage office supplies.

Skills

Organization

Problem solving

Communication skills

G-Suite proficiency

Microsoft Office proficiency

Job description

Administrative Assistant

Rebellyous Foods is a leading, plant-based meat start-up working to make our products available and affordable for everyone by revolutionizing the production of plant-based meats. We are looking for a full time Administrative Assistant who can manage and organize office operations and procedures. Duties include scheduling, supporting all departments with a wide variety of tasks and projects with varying levels of difficulty, and independent problem solving. This position requires considerable coordination with other team members and outside notables. We are a team of 10 and work very closely together. We are looking for a mission-focused individual who is excited to work collaboratively in a fast-paced start-up environment. This position reports directly to the Chief Business Officer.

Responsibilities

• Company calendar management.
• Coordinate logistics and travel arrangements for conferences and speaking engagements.
• Set up agendas for regular and ad hoc team meetings, take meeting minutes, and follow-up on key tasks when necessary.
• Coordinate tours, visits, and tasting events for outside partners and investors.
• Research projects related to the industry of plant-based and animal-based meat to support critical decision making with respect to funding, policy, strategy, and more.
• Support leadership team with documentation coordination, and other duties as assigned.
• Drafting emails, and other correspondence, when necessary.
• Create and track confidentiality agreements and other formal documents using Adobesign.
• Request and manage expiration of insurance information, NDAs, run credit checks and procure other documents.
• Maintain, monitor and update a variety of databases, documents, certifications etc.
• HR duties such as scheduling, correspondence, document and computer preparation, and other duties as assigned.
• Assist the Controller with various financial tasks such as collections, data entry, filing, and other duties as assigned.
• Assist the sales team with trade show event coordination, order and track swag, send samples, update target lists and CRM, monitor incoming company web inquiries.
• Support sales team at trade shows (this travel is a not a requirement of the position, but a plus)
• Monitor daily schedules and vacation tracking for all staff.
• Order office supplies, open, sort, scan, file, and distribute mail.
• Run company errands as necessary. (mileage paid for)
• Assist with facilities requests such as replacing soap in the breakroom, routine maintenance checks, landlord requests, or getting the door for deliveries, etc.
• Miscellaneous duties as assigned.

Qualifications

• 2+ years experience as an administrative assistant, office manager, or the like.
• Proficiency in all standard G-Suite applications as well as MS Word, Excel & Powerpoint.
• Highly organized and independent approach to follow-up tasks. Ability to prioritize projects and strong problem solving skills.
• Desire to work in a fast-paced, demanding food production, startup environment.
• Ability to be flexible and willing to take on new tasks to support the CEO and team.
• Excellent written and verbal communication skills.
• Ensure confidentiality related to sensitive company and/or employee information.
• Exceptional experience completing tasks to a high standard of professionalism and attention to detail.
• A passion to make the plant-based meat industry succeed.

Physical Demands

Ability to stand for long periods of time, stoop, kneel, and reach regularly. Ability to lift, push, pull up to 35 pounds. Ability to travel by all means of transportation.

Location

This is a fully in-person position, located in Tukwila. Applicants seeking to work remotely are not being considered at this time.

Salary & Benefits

The salary range for this position is $32/hr - $36/hr depending on experience. Medical, dental, vision benefits offered, as well as paid time off and company holidays.

Non-Discrimination and Anti-Harassment Policy

At Rebellyous Foods, we aim to attract the most qualified and creative problem-solvers to the mission of providing sustainable, affordable meat alternatives. In achieving that goal, Rebellyous Foods does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our operations. Women, minorities, people of color, and those with non-traditional educational and experiential backgrounds are encouraged to apply. Further, we are committed to providing an inclusive and welcoming environment for all members of our staff, subcontractors, vendors, and clients. Discrimination or harassment in any form or based on any of the above factors is prohibited, as is retaliation against a person who has made a complaint or given information regarding possible violations of our policy.