Business Operations Coordinator

Rebellyous Foods; Tukwila (WA); On-site; USD 44,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Paid time off

Company holidays

Job summary

Rebellyous Foods is seeking a full-time Business Operations Coordinator to organize office operations and support multiple departments. The role involves scheduling, project support, and independent problem solving in a tight-knit team of 10.

You will report to the Chief Business Officer and work in Tukwila, WA. Responsibilities include calendar management, travel logistics, meeting minutes, policy drafting, and maintaining confidential documents.

Qualifications

• 2+ years experience in executive assistant, office manager, or similar role.
• Proficiency with G-Suite apps and standard office software.
• Highly organized with the ability to prioritize tasks and follow up independently.
• Desire to work in a fast-paced startup environment, focused on plant-based foods.
• Strong written and verbal communication, with discretion and confidentiality.

Responsibilities

• Manage company calendar and travel arrangements for conferences and speaking engagements.
• Set up agendas for meetings, take minutes, and follow up on key tasks.
• Research industry projects to inform funding, policy, and strategy decisions.
• Draft emails, SOPs, and formal documents; manage NDAs and other agreements using Adobe Sign.
• Oversee insurance expirations, credit checks, and related documents.
• Maintain and update databases, certifications, and documents; HR support duties.
• Assist Controller with collections, data entry, filing, and related tasks.
• Support sales with trade shows, collateral, samples, CRM updates, and inquiries.
• Monitor staff schedules and vacation tracking; order supplies; run errands.

Skills

Organized

Independent

Communication

Problem solving

Time management

Team player

Attention to detail

Tools

G-Suite

Adobe Sign

Job description

Business Operations Coordinator

Rebellyous Foods is a leading, plant-based meat start-up working to make our products available and affordable for everyone by revolutionizing the production of plant-based meats. We are looking for a full time Business Operations Coordinator who can manage and organize office operations and procedures. Duties include scheduling, supporting all departments with a wide variety of tasks and projects with varying levels of difficulty, and independent problem solving. This position requires considerable coordination with other team members and outside notables. We are a team of 10 and work very closely together. We are looking for a mission-focused individual who is excited to work collaboratively in a fast-paced start-up environment. This position reports directly to the Chief Business Officer.

Responsibilities:

• Company calendar management.
• Coordinate logistics and travel arrangements for conferences and speaking engagements.
• Set up agendas for regular and ad hoc team meetings, take meeting minutes, and follow-up on key tasks when necessary.
• Research projects related to the industry of plant-based and animal-based meat to support critical decision making with respect to funding, policy, strategy, and more.
• Drafting emails, SOPs, and other correspondence, when necessary.
• Create and track confidentiality agreements and other formal documents using Adobe Sign.
• Request and manage expiration of insurance information, NDAs, run credit checks and procure other documents.
• Maintain, monitor and update a variety of databases, documents, certifications etc.
• HR duties such as scheduling, correspondence, document and computer preparation, and other duties as assigned.
• Assist the Controller with various financial tasks such as collections, data entry, filing, and other duties as assigned.
• Assist the sales team with trade show event coordination, order and track marketing collateral, send samples, update target lists and CRM, monitor incoming company web inquiries.
• Monitor daily schedules and vacation tracking for all staff.
• Order office supplies, open, sort, scan, file, and distribute mail.
• Run company errands as necessary. (mileage paid for)
• Assist with facilities requests such as replacing soap in the breakroom, routine maintenance checks, landlord requests, or getting the door for deliveries, etc.
• Miscellaneous duties as assigned.

Qualifications: Candidates should have all of the following credentials:

• 2+ years experience as an executive assistant, office manager, or the like.
• Proficiency in all standard G-Suite applications.
• Highly organized and independent approach to follow-up tasks. Ability to prioritize projects and strong problem solving skills.
• Desire to work in a fast-paced, demanding food production, startup environment.
• Ability to be flexible and willing to take on new tasks to support the CEO and team.
• Excellent written and verbal communication skills.
• Ensure confidentiality related to sensitive company and/or employee information.
• Exceptional experience completing tasks to a high standard of professionalism and attention to detail.
• A passion to make the plant-based meat industry succeed.

Physical Demands: Ability to stand for long periods of time, stoop, kneel, and reach regularly. Ability to lift, push, pull up to 35 pounds. Ability to travel by all means of transportation.

Location: This is a fully in-person position, located in Tukwila. Applicants seeking to work remotely are not being considered at this time.

Salary & Benefits: The salary range for this position is $32 - $36/hr depending on experience. Medical, dental, vision benefits offered, as well as paid time off and company holidays.

Non-Discrimination and Anti-Harassment Policy: At Rebellyous Foods, we aim to attract the most qualified and creative problem-solvers to the mission of providing sustainable, affordable meat alternatives. In achieving that goal, Rebellyous Foods does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our operations. Women, minorities, people of color, and those with non-traditional educational and experiential backgrounds are encouraged to apply. Further, we are committed to providing an inclusive and welcoming environment for all members of our staff, subcontractors, vendors, and clients. Discrimination or harassment in any form or based on any of the above factors is prohibited, as is retaliation against a person who has made a complaint or given information regarding possible violations of our policy.