Administrative Assistant

Insight Global; Tukwila (WA); On-site; USD 43,000 - 59,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

HSA/FSA/DCFSA options

401k with employer matching

Paid time off

Job summary

Insight Global in Tukwila, WA is seeking a Temporary Records and Document Management Specialist for a 2-month contract onsite. You will review and sort documents, apply labels and indexing, and ensure retention and destruction comply with schedules and public records rules.

The role involves handling sensitive information and working with governmental and public stakeholders. Essential duties include organizing documents by program/type, flagging PII, and maintaining simple logs.

Qualifications

• Associate’s degree and moderate customer service and administrative experience or equivalent combination of education and experience.
• Strong attention to detail when reviewing large document volumes.
• Ability to follow written instructions, classification guides, and standardized processes.
• Basic understanding of confidentiality and safeguarding sensitive information.
• Maintain organized records and track work completed.
• Ability to work independently on assigned tasks within defined parameters.
• Proficiency using Microsoft Office programs including Outlook, Word, Excel, and PowerPoint and database software.
• General knowledge of the principles and practices of public housing and/or assisted housing.
• Knowledge of public housing eligibility rules, regulations and requirements.
• Ability to analyze facts and exercise sound judgment.
• Ability to operate personal computer and communicate ideas effectively both orally and in writing.
• Ability to establish and maintain effective working relationships with governmental officials, residents, the general public and associates.

Responsibilities

• Review assigned physical and electronic documents and identify document attributes such as program, financing source, tenant or non-tenant status, and record type using established standards.
• Sort and organize documents into predefined categories to support compliant retention, secure storage, archival transfer, or authorized destruction.
• Apply document labels, file naming conventions, and indexing practices as instructed by Records Management staff.
• Identify and flag documents that contain personally identifiable information (PII) or sensitive information for handling consistent with privacy and technology use policies.
• Prepare documents for retention, transfer, or destruction only after verification of applicable retention schedules and receipt of required approvals.
• Maintain simple tracking logs or inventories documenting documents reviewed, categorized, or prepared for disposition.

Skills

Office software

Attention to detail

Record keeping

Communication skills

Independent worker

Education

Associate degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Database software

Job description

Duration: 2-month contract with potential for extensions

Location: Tukwila, WA 98188 (onsite)

Pay Rate: $37.02/hr

Note: Candidate will have to pass 2 assessments through a 3rd party vendor- Basic Office Skills and Customer Service Mindsets. And we also have a Rent Calculation Test we'll send them in a pdf file.

Qualifications:

• Associate’s degree and moderate customer service and administrative experience or equivalent combination of education and experience.
• Ability to accurately review and organize large volumes of documents with strong attention to detail.
• Ability to follow written instructions, classification guides, and standardized processes.
• Basic understanding of confidentiality and the importance of safeguarding sensitive information.
• Ability to maintain organized records and track work completed.
• Ability to work independently on assigned tasks within defined parameters.
• Proficiency using Microsoft Office programs including Outlook, Word, Excel, and PowerPoint and database software.
• General knowledge of the principles and practices of public housing and/or assisted housing.
• General knowledge of public housing and/or assisted housing eligibility rules, regulations and requirements.
• Ability to analyze facts and to exercise sound judgment in reaching conclusions.
• Ability to operate personal computer.
• Ability to communicate ideas effectively both orally and in writing.
• Ability to establish and maintain effective working relationships with governmental officials, residents, the general public and associates.

Description:

This is a temporary, project-based position created to support our client's document organization, records retention, and authorized destruction efforts. The Temporary Records and Document Management Specialist reviews and sorts physical and electronic documents into established categories—such as financing type, tenant status, program type, and record series to support compliance with our records retention schedules and Washington State public records requirements.

Essential functions will include:

• Review assigned physical and electronic documents and identify document attributes such as program, financing source, tenant or non-tenant status, and record type using established standards.
• Sort and organize documents into predefined categories to support compliant retention, secure storage, archival transfer, or authorized destruction.
• Apply document labels, file naming conventions, and indexing practices as instructed by Records Management staff.
• Identify and flag documents that contain personally identifiable information (PII) or sensitive information for handling consistent with privacy and technology use policies.
• Prepare documents for retention, transfer, or destruction only after verification of applicable retention schedules and receipt of required approvals.
• Maintain simple tracking logs or inventories documenting documents reviewed, categorized, or prepared for disposition.

Benefits packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law