Records Management Specialist I (Silver Spring, MD)

Ivyhill Technologies, LLC; Silver Spring (MD); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive benefits program

Medical, dental, and vision insurance

401(k) Plan

supplemental Life insurance

401(k) Plan

Job summary

A technology services company is seeking a Records Management Specialist I for an onsite position in Silver Spring, MD. The role involves processing regulatory documents, data entry, and providing clerical support while requiring a high school diploma and 1-2 years of experience. The candidate must possess strong organizational and computer skills and be able to maintain a security clearance. Competitive benefits include medical, dental, and a 401(k) plan.

Qualifications

• Minimum of 1-2 years of related records management experience.
• Ability to learn and participate in a team environment.
• Ability to lift and move standard boxes (up to 30 lbs.).
• Capable of obtaining and maintaining a security clearance.
• Ability to learn and work in a team environment.
• Ability to lift and move boxes up to 30 lbs.
• Ability to obtain and maintain a security clearance.
• Qualified HUBZone residency eligibility is a plus.

Responsibilities

• Process regulatory and non-regulatory application/documents.
• Perform data entry, log, file, scan, and photocopy materials.
• Provide clerical and administrative support to project staff.
• Perform computer support duties such as word processing and indexing.
• Handle routine data entry and maintain various databases.
• Perform other job-related tasks as assigned.

Skills

Excellent customer service skills

Good organizational skills

Interpersonal skills

Strong computer skills

Computer skills

Interpersonal skills

Education

High School Diploma or equivalent

Job description

Job Summary

Ivyhill Technologies has an immediate need for a Records Management Specialist I (RMS1) for our project located in Silver Spring, MD (White Oak Campus). This is an onsite position. The qualified candidate will work a 8:00 AM - 4:30 PM shift while providing records management support to assist with processing regulatory and non-regulatory application/documents.

Duties and Responsibilities:

• Responsible for processing regulatory and non-regulatory application/documents.
• Perform data entry, log, file, scan, and photocopy material as required, label documents, and jacket folders per the contract specifications.
• Prepare acknowledgement letters, process reviews, memorandums, forms, assist division personnel, assist with file maintenance tasks (filing, checking order of volumes and files, shift volumes as needed, etc.), open, process and distribute incoming mail, create, and affix barcode labels, and other similar tasks specified in the contract.
• Provide clerical and administrative support to project staff, as well as becoming familiar with the terminology for the supported unit and maintaining a full comprehension of the project’s facets.
• Perform computer support duties such as word processing following general guidelines; operating standard computer and office equipment and peripherals; indexing and filing physical and electronic documents; retrieving documents or information in response to users’ requests; collecting information for inclusion in various databases; and performing routine data entry.
• Perform other job‑related tasks as assigned.

The qualified candidate must:

• Have a minimum of a High School Diploma or equivalent.
• Have 1 - 2 years of related-records management experience.
• Demonstrate excellent customer service skills.
• Possess good organizational and interpersonal skills.
• Be able to learn and participate in a team environment.
• Be able to lift and move standard boxes (up to 30 lbs.).
• Possess strong computer skills to perform data entry and related tasks at industry rates.
• Be able to obtain and maintain a security clearance.
• Candidates who reside in a qualified HUBZone area are a plus. Please confirm qualified HUBZone eligibility by accessing the HUBZone Map: https://maps.certify.sba.gov/hubzone/map.

Ivyhill has a competitive benefits program which includes medical, dental and vision; Life and AD&D insurance; Short- and Long-Term Disability; supplemental Life insurance and a 401(k) Plan.