Administrative Assistant

Ultipro; Tukwila (WA); On-site; USD 1,312,000 - 1,313,000; Full time

Benefits offered by this job

401k with match

Profit sharing

Vision insurance

Life/AD&D/Disability insurance

Employee assistance program

Employee recognition program

Credit union membership

Career growth opportunities

Seniority bonus

Employee referral bonus

Job summary

Harnish Group Inc. seeks an energetic and organized administrative professional with 3+ years of experience to support our General Service Manager. You will manage schedules, coordinate meetings, and handle travel and reporting tasks in a fast-paced environment.

Role requires strong attention to detail, excellent communication, and proficiency in Outlook, PowerPoint, Excel, and Word. Competitive benefits accompany a robust, long-standing family-owned company.

Qualifications

• 3+ years of administrative experience required.
• Strong organizational and time-management skills with ability to manage multiple deadlines.
• Excellent verbal and written communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word).

Responsibilities

• Coordinate and schedule meetings and conference calls using Outlook for senior managers.
• Prioritize calendar items and book internal meetings and conference rooms.
• Arrange travel (air, ground, lodging), create itineraries, and manage expense reports.
• Prepare PowerPoint presentations and Excel reports and draft internal communications.
• Maintain electronic and physical filing systems with organized records.
• Prioritize tasks and assist with other projects as needed.

Skills

Administrative experience

Organization

Time management

Problem solving

Attention to detail

Communication

Tools

Outlook

PowerPoint

Excel

Word

Job description

Description

About the Position:

We are currently seeking an individual that is energetic and organized with 3+ years of administrative experience to join our team and work with ourGeneral Service Manager. You must be dependable, responsible and able to work at a fast pace. It is important that you display exceptional attention to detail and solid organizational skills. You must also have strong verbal and written communication and interpersonal skills.

Key Responsibilities:

• Coordination and scheduling of meetings and conference calls, utilizing Outlook calendar for senior level managers; includes arranging for any catering and document distribution.
• Prioritize Outlook calendar items on behalf of managers. Schedule internal meetings and conference rooms as necessary.
• Travel & Expenses -Coordinate all aspects of travel (air, ground, and lodging) Compose detailed itineraries for all travel and relevant meetings -Organize expense reports Daily & On-going
• Build & prepare power point presentations, excel reports and internal department communications.
• Maintain document filing electronically and hard copy files in organized, timely manner.
• Ability to prioritize tasks and assigned projects according to importance with excellent attention to detail and ability to process tasks with accuracy.
• Assist with other projects and work as needed and assigned

Qualifications:

• Minimum of 3 years of Administrative experience
• Strong organizational and time management skills with the ability to prioritize multiple tasks and most deadlines in a fast-paced environment.
• Demonstrated problem-solving abilities, sound judgement, and the ability to recognize when issues should be escalated for resolution.
• Highly detail-oriented and proficient in Microsoft Office Suite, including Outlook, PowerPoint, Excel and Word.

Employee Benefits:

We offer a competitive benefits package that includes an hourly wage from $27.95 to $34.15 per hour.

• Retirement: 401k w/ Company Match and Profit Sharing
• Vision Insurance: VSP Vision Insurance
• Insurance: Company Paid Life, AD&D & Disability Insurance
• Guidance Resources: Employee Assistance Program
• Rewards: Quarterly Employee Recognition Cash Program
• Financial Access: Credit Union Membership is available
• Growth/Stability: Career Growth Opportunities within a 4 th Generation Family owned Company for over 96 years
• Tenure: Seniority Bonus, starting at 5+ years
• Talent Referral Program: Employee Referral Bonus

Harnish Group Inc.is the Caterpillar Dealer in Central and Western Washington, Central and Eastern Montana, Northwestern Wyoming, Northwestern North Dakota and the state of Alaska. Our Member Companies are N C Machinery, N C The Cat Rental Store, N C Power Systems, Tractor & Equipment Co., T & E The Cat Rental Store, T&E Power Systems, SITECH Northwest Inc., representing Caterpillar and other manufacturers. A family owned and managed company since 1929 with over 1200 employees, our Mission is to help our customers succeed by providing premier business solutions delivered by engaged employees through teamwork and excellence.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.