Administrative Assistant

PREMISE HEALTH; Tucson (AZ); On-site; USD 25,000 - 33,000; Part time

Benefits offered by this job

401(k) with company match

Wellness program

Employee Assistance Program (EAP)

Virtual primary care

Virtual behavioral health access

Job summary

Premise Health is seeking a PRN Administrative Assistant to support daily operations at our Tucson Health Center. This on-site role covers calendar management, meeting planning, travel coordination, expense reporting, and creation of Word documents and PowerPoint presentations.

The ideal candidate has a 1-year certificate in front office medical administration and at least 3 years of clinic or office administrative experience, with strong communication and customer service skills.

Qualifications

• One-year certificate in front office support for medical settings.
• At least three years’ experience providing administrative support in a clinic or office setting.

Responsibilities

• Manage calendar for internal/external meetings.
• Plan and schedule meetings with room reservations, invitations, accommodations, and food/beverage.
• Coordinate and confirm travel arrangements.
• Prepare and review expense reports and submit to accounting.
• Create Word documents and PowerPoint presentations.
• Handle calls, mail, file management, and directory updates.
• Plan and coordinate events.
• Identify improvements to quality; maintain accuracy.
• Resolve problems timely with information gathering and analysis.
• Demonstrate strong interpersonal and customer service skills.

Skills

Calendar management

Meeting coordination

Travel arrangements

Administrative support

Customer service

Communication skills

Education

Front office medical certificate

Tools

Word

PowerPoint

Job description

Premise's mission is to help people get, stay, and be well. We hope you will join us in our mission and experience why amazing health starts with amazing healthcare. For more information, visit www.premisehealth.com.

As a PRN Administrative Assistant, you’ll support daily operations at our Health Center serving client employees in Tucson, AZ. This is an as-needed PRN position with no guaranteed hours, with coverage needed based on staffing needs. The clinic is open Monday–Friday, 8:00 AM–4:30 PM. We’re looking for an organized, dependable professional with strong communication skills and office or medical administrative experience. HIPAA training and knowledge of medical terminology are preferred

What You’ll Do

• Manages calendar for internal/external meetings
• Plans and schedules meetings including room reservations, invitations and accommodations, and food and beverage
• Coordinates and confirms travel arrangements
• Prepares and reviews expense reports and submitting to accounting
• Creates original Word documents and PowerPoint Presentations
• Handles administrative duties including but not limited to: answering incoming calls, copying, binding, opening and routing mail, electronic and standard file management, including contact directory, and correspondence drafting
• Event planning and coordination
• Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness
• Ability to identify and solve problems in a timely manner; gathering and analyzing information skillfully, developing alternate solutions
• Exceptional interpersonal skills; listening skills are essential while remaining open to other ideas and trying new things
• Conducts self with professionalism and in a tactful manner, treating others with respect and consideration
• Follows through on commitments
• Strong customer service orientation, responding quickly and appropriately to customer needs, and managing difficult or emotional situations
• Demonstrates ability to perform and maintain Annual Competencies
• May require other duties as assigned

What You’ll Bring

• One year certificate from college or technical school with concentration in front office support for medical settings
• At least three years’ experience providing administrative support in a clinic or office setting

Work-life balance is at the foundation of how decisions are made and where Premise is headed. We can only help people get, stay, and be well if we do the same for ourselves. In addition to competitive pay, Premise offers our PRN and Part-time (less than 20hrs/week) team members a 401(k) program with company match, a company-sponsored wellness program, EAP, access to virtual primary care and virtual behavioral health at no cost for team members and their dependents. Additional benefits will be discussed once you connect with our Talent Acquisition team.

Premise is an equal opportunity employer; we value inclusion and do not discriminate based on race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy and related conditions), gender identity or expression, sexual orientation, age, physical or mental disability, genetic information, past, current or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law.