Administrative Assistant

Frey Consulting Group; Town of Texas (WI); Remote; USD 35,000 - 55,000; Part time

Job summary

Join a dynamic recruiting firm as a Virtual Executive Assistant, where your organizational skills and tech-savvy nature will shine. This role offers the flexibility of remote work while playing a critical part in supporting the leadership team. You'll be responsible for managing diverse tasks, from CRM management to marketing support, all while ensuring smooth operations. If you're proactive, detail-oriented, and eager to contribute to a culture of accountability and growth, this opportunity is perfect for you. Make a meaningful impact in a collaborative environment that values your input and ideas!

Benefits

Flexible work from home

Professional growth opportunities

Encouragement of proactive ideas

Collaborative team environment

Creative impact on business success

Qualifications

• Proven experience in administrative support or sales/recruiting operations.
• Strong organizational skills with attention to detail and multitasking.

Responsibilities

• Assist in sales support, CRM management, and project coordination.
• Manage inboxes, calendars, and client communications effectively.

Skills

Proactive problem-solving

Exceptional follow-through

Tech-savvy

Outstanding organizational skills

Strong written and verbal communication

Adaptable and solutions-oriented

Education

Experience as an Administrative Assistant

Familiarity with marketing basics

Tools

Google Workspace

Slack

CRM systems

ATS systems

AI tools for automation

Job description

Are you an organized, tech-savvy professional with a talent for multitasking and a track record of following through on critical projects? We are looking for a Virtual Executive Assistant to join our small, dynamic team. This role offers the flexibility of remote work while allowing you to contribute meaningfully to a thriving recruiting firm known for excellence in executive search.

At Blackmere, everyone pitches in to get the job done, so adaptability and accountability are key. We need someone who takes pride in completing tasks with precision, follows through on commitments, and proactively communicates progress.

But we’re looking for more than just someone who can check off tasks—you’ll need the initiative to look beyond the surface, identify areas for improvement, and take action to make processes more efficient and effective. If you’re resourceful, solutions-oriented, and ready to make an impact, you’ll thrive here. You’ll manage a variety of responsibilities, from sales enablement and CRM management to marketing support and client communication. If you’re detail-oriented, proactive, and excited to play a critical role in supporting our leadership team and driving business success, this could be the perfect fit.

Key Responsibilities

• Sales Support: Assist in the creation and documentation of workflows, presentations, and proposals to empower the sales team.
• CRM Management: Update and maintain CRM/ATS tools.
• Inboxes and Calendar Management: Organize communications, manage priorities, and ensure timely follow-ups.
• Project Coordination: Oversee multiple projects, track progress, and consistently meet deadlines.
• Event Logistics: Plan and manage virtual and in-person meetings and events.
• Marketing Assistance: Support social media, email campaigns, and branded content creation.
• Content Creation: Assist in drafting blog posts, newsletters, and visually appealing client-facing materials.
• Client Communication: Serve as a professional liaison while maintaining strict confidentiality.
• Organizational Support: Manage files, templates, and digital resources to improve efficiency.
• Team Support: Identify opportunities to improve workflows or processes and take proactive steps to implement solutions.

What Makes You a Great Fit?

• Proactive problem-solver: You don’t just wait for instructions—you see what needs to be done and take the initiative to improve workflows and processes.
• Exceptional follow-through: You take ownership of tasks, meet deadlines, and keep others informed on progress.
• Tech-savvy and curious: You’re highly proficient with tools like Google Workspace, Slack, CRM and ATS systems, and even AI tools for automation—and you’re always exploring new and better ways to work smarter and more efficiently.
• Proven experience as an Administrative Assistant or in sales or recruiting operations.
• Familiarity with marketing basics like social media and email campaigns.
• Outstanding organizational and multitasking skills with attention to detail.
• Strong written and verbal communication skills.
• Adaptable and solutions-oriented, able to thrive in a small team environment where flexibility and collaboration are essential.
• You’re based in Texas, preferably near Austin.

Why You’ll Love This Role

• Flexibility: Work from home with a part-time schedule.
• Professional Growth: Collaborate with executives and gain valuable experience in sales, operations, and marketing.
• Ownership and Initiative: Be part of a team where your proactive ideas and solutions are encouraged and valued.
• Accountability Culture: Join a team that celebrates follow-through, reliability, and taking pride in a job well done.
• Creative Impact: Your input will directly support the success of the business, and you’ll have the freedom to identify and act on areas for improvement.

How to Apply

If you’re ready to bring your skills to a dynamic, collaborative team and are passionate about taking the initiative and making an impact, we’d love to hear from you! Submit your resume and a brief cover letter explaining why you’re the ideal candidate for this position.

Blackmere is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate based on race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.