Administrative Assistant

Millis Development & Construction; Town of Texas (WI); On-site; USD 2,066,000 - 3,031,000; Part time

Job summary

Millis Development & Construction in McKinney is seeking an Administrative Assistant to be the first point of contact, providing professional front-office support and helping office and project staff stay organized. Part-time arrangements may be considered for the right candidate.

Responsibilities include welcoming visitors, handling calls, mail, and supplies; data entry in ERP (Acumatica); document handling; scheduling meetings; and coordinating with vendors.

Qualifications

• 1+ year front desk, reception, or administrative support experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel) and some ERP experience.
• Professional, courteous communication by phone, email, and in person.
• Strong organization, reliability, and discretion with confidential information.

Responsibilities

• Greet visitors and route calls in a professional, courteous manner.
• Answer, screen, and route calls; take messages and follow up promptly.
• Manage mail, packages, and courier deliveries; keep front desk & common areas organized.
• Data entry and recordkeeping in company systems, including Acumatica ERP.
• Assist project managers, estimators, and office leadership with clerical tasks and reporting.
• Assist with scheduling meetings, conference rooms, and office calendars.
• Coordinate with building management and office vendors; onboarding logistics for new hires.

Skills

Microsoft Office proficiency

Front desk experience

Communication skills

Organization

Education

High school diploma or GED

Tools

Acumatica ERP

Job description

Job Description

Position Overview: TheAdministrative Assistantis the first point of contact for MDC's McKinney office, responsible for creating a professional, welcoming front-office experience for visitors, clients, vendors, and project teams while providing administrative support to office and project staff. This role keeps daily office operations organized, responsive, and running smoothly. Part-time arrangements may be considered for the right candidate.

Role & Responsibilities:

Front Desk & Office Operations

• Serve as the first point of contact for the office-greet visitors, clients, vendorsin a professional, friendly manner
• Answer, screen, and route incoming calls; takeaccuratemessagesand follow-upin a timely manner
• Manage incoming and outgoing mail, packages, and courier deliveries
• Maintain clean, organized front desk, lobby, kitchen, and conference room areas
• Monitor inventory and order office and kitchen supplies

Administrative & Project Support

• Performaccuratedata entry and recordkeeping in company systems, including the ERP (Acumatica)
• Assistwith document handling-filing, scanning, certificates of insurance, and subcontractor paperwork
• Support project managers, estimators, and office leadership with clerical tasks and reporting as needed
• Assistwith scheduling meetings, conference rooms, and office calendars

Office & Vendor Coordination

• Coordinate with building management and office service vendors (cleaning, maintenance, equipment)
• Support onboardinglogisticsfor new hires, including desk setup, supplies, and welcome coordination
• Assistwith planning office meetings, lunches, and company events

Qualifications:

Required

• 1+ years of experience in a front desk, receptionist, or administrative support role
• Proficiencyin Microsoft Office (Outlook, Word, Excel), and some ERP system experience
• Professional, courteous communication skills by phone, email, and in person
• Strong organization, reliability, and punctuality; able to handle confidential information with discretion
• High school diploma or GED

Preferred

• Experience in a construction, real estate, or related industry office environment
• Bilingual-English/Spanish

Core Competencies

• Communication– Conveys information clearly and professionally across all levels of the organization
• Accountability– Takes ownership of outcomes and follows through on commitments
• Problem-Solving– Identifies issues early and drives practical,timelysolutionsCollaboration– Works effectively across teams, trades, and departments to advance project goals
• Adaptability– Performs consistently in a fast-paced environment
• Attention to Detail– Maintains accuracy and quality across all work product

Equal Opportunity Employer — Après Venturesan equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic

Physical & Accessibility Requirements – Après Ventures is committed to providing reasonable accommodationsin accordance withthe Americans with Disabilities Act (ADA). Candidates must be able to perform the essential functions of this role, with or without reasonable accommodation.

Compensation Classification – All salaried positions withinAprèsVentures are classified as exempt under the Fair Labor Standards Act (FLSA). All hourly positions are classified as non‑exempt and are eligible for overtimein accordance withapplicable federal and state law.

Company Description

Family owned and operated since 1980, Millis Development & Co