Administrative Assistant

Diocese of Knoxville; Town of Texas (WI); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

PTO

Pension

Benefits eligible

Job summary

The Archdiocese of Galveston-Houston is seeking an Administrative Assistant for the Office of Hispanic Ministry to support daily operations and communications. You will coordinate outreach, prepare promotional materials, and assist with events, serving as a welcoming point for clergy, parish staff, and volunteers.

Bilingual English/Spanish required; proficiency in MS Office, Adobe, Canva, and virtual meeting platforms is essential.

Qualifications

• Minimum Associate’s Degree preferred.
• 3-5 years of secretarial and office operations work with prior church experience preferred.
• Knowledge of and ability to support the teachings of the Catholic Church.
• Demonstrated knowledge of Hispanic faith, culture, and history.
• Proficiency in MS Office, Adobe and Canva; familiarity with Zoom and team meeting platforms.

Responsibilities

• Coordinate communications and prepare promotional materials for the Office of Hispanic Ministry.
• Support outreach initiatives, manage social media content, and assist with event registrations and logistics.
• Serve as a welcoming point of contact for clergy, parish staff, ministry leaders, volunteers, and community members.

Skills

Bilingual English/Spanish

Organizational skills

Interpersonal communication

Social media support

Education

Associate’s Degree preferred

Tools

MS Office

Adobe

Canva

Zoom

Microsoft Teams

GoToMeeting

Job description

ADMINISTRATIVE ASSISTANTOffice of Hispanic Ministry

Archdiocese of Galveston-Houston2403 Holcombe Blvd. – Houston, TX 77021

The Office of Hispanic Ministry of the Archdiocese of Galveston-Houston serves the Hispanic Catholic community by fostering faith, leadership, evangelization, and cultural enrichment throughout the Archdiocese. Through collaboration with parishes, clergy, lay leaders, and volunteers, the ministry supports the development of vibrant Hispanic faith communities that reflect the rich traditions, values, and cultural heritage of the Church. The ministry's work extends beyond parish administration and includes a wide range of outreach programs designed to strengthen families, empower leaders, and encourage active participation in the life of the Church. These efforts include faith formation initiatives, retreats, leadership development programs, catechetical formation, youth programs, young adult engagement, and pastoral guidance for individuals and families. The Office also coordinates Archdiocesan celebrations, conferences, workshops, and cultural events that bring together Hispanic Catholics from diverse backgrounds to deepen their faith and build community.Through its outreach efforts, the Office of Hispanic Ministry promotes evangelization and welcomes individuals who may be seeking a stronger connection to the Church. The Office of Hispanic Ministry helps advance the mission of the Archdiocese of Galveston-Houston to proclaim the Gospel and serve God's people with compassion and hope.

Position SummaryThe Administrative Assistant plays a key role in supporting the mission and daily operations of the Office of Hispanic Ministry. This bilingual English and Spanish position provides administrative, communication, and event support to the Director while serving as a welcoming point of contact for clergy, parish staff, ministry leaders, volunteers, and community members. Responsibilities include coordinating communications, preparing promotional and educational materials, supporting outreach initiatives, managing social media content, assisting with event registration and logistics, and helping facilitate programs that serve Hispanic Catholics throughout the Archdiocese. The ideal candidate is highly organized, technologically proficient, committed to confidentiality, and passionate about supporting the Church's mission of evangelization, faith formation, cultural engagement, and pastoral outreach.This is a full-time, PTO, pension, and benefits eligible position; remote work is not allowed.

• Minimum Associate’s Degree preferred.
• 3-5 years of experience in secretarial and office operations work with prior church experience preferred.
• Knowledge of and ability to support the teachings of the Catholic Church.
• Demonstrated knowledge of Hispanic faith, culture, and history.
• Maintains proficiency in computer skills using MSOffice, Adobe and Canva products and virtual meeting platforms such as Zoom, Microsoft Teams, GoToMeeting products.

• Able to prepare flyers, brochures, forms, booklets, emails, and manage the ministry social media pages as directed.
• Ability to work in an intercultural setting and maintain effective communication with clergy, co-workers, and parish Hispanic Ministry staff and/or volunteers.
• Must be fully bilingual English and Spanish.
• Must be able to read, write, speak, and translate in both languages efficiently and accurately.
• Ability to collaborate with team members and assist in department events registration and other duties as requested and needed.