Administrative Assistant

KatzAbosch; Timonium (MD); On-site; USD 31,684 - 34,440; Full time

Benefits offered by this job

Health, dental & vision insurance

401(k) with company match

Paid time off and holidays

Short/long-term disability

Job summary

KatzAbosch in Timonium, MD is seeking an Administrative Assistant to support the Tax Department and help ensure tax processes are accurate and timely.

Responsibilities include preparing tax documents, maintaining records, assisting with billing and invoicing, and supporting reports and IRS forms. This is an in-office, full-time role requiring strong organizational and communication skills.

Qualifications

• High school diploma or equivalent required; associate degree is a plus.

Responsibilities

• Preparing and organizing tax documents for filing with federal, state, and local authorities
• Maintaining accurate tax-related records and filing systems
• Assisting with the preparation of client bills and supporting the billing process to ensure timely invoicing
• Assisting with the preparation of reports, client communications, and IRS forms
• Managing calendars, appointments, and filing deadlines for the tax team
• Providing administrative support for tax-related client matters

Skills

Microsoft Office

Organizational skills

Communication skills

Time management

Attention to detail

Confidentiality

Education

High school diploma or equivalent

Associate degree preferred

Tools

Deltek

Thomson Reuters

CCH

Job description

Position: Administrative Assistant

Location: 9690 Deereco Rd. Timonium, MD 21093

Department: Tax

Employment Type: Full-Time

Work Arrangement: In-Office

Salary Range: $23.00 - $25.00 per hour

Your Role & Impact

As an Administrative Assistant, you will provide essential administrative support to our tax department, helping ensure that tax processes are completed accurately, efficiently, and on time.

• Preparing and organizing tax documents for filing with federal, state, and local authorities
• Maintaining accurate tax-related records and filing systems
• Assisting with the preparation of client bills and supporting the billing process to ensure timely and accurate invoicing
• Assisting with the preparation of reports, client communications, and IRS forms
• Managing calendars, appointments, and filing deadlines for the tax team
• Providing administrative support for tax-related client matters

Your Skills & Experience

We’re looking for driven professionals with a passion for excellence. The ideal candidate will have:

• A high school diploma or equivalent (Associate’s degree in business or a related field is a plus)
• Previous administrative experience, preferably in a tax, accounting, finance, or professional services environment
• Experience assisting with billing, invoicing, or administrative financial processes is a plus
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Strong organizational skills with excellent attention to detail
• Clear verbal and written communication skills
• Ability to handle sensitive information with confidentiality
• Effective time management skills with the ability to meet deadlines

Stand-Out Skills

• Familiarity with software such as Deltek, Thomson Reuters, or CCH
• Experience in handling tax documents, IRS responses, and client onboarding tasks
• Knowledge of preparing reports, Power of Attorney (POA) forms, and Beneficial Ownership Information forms
• Strong work ethic and ability to work independently or collaboratively
• Interest in accounting or finance and a desire to grow in a professional setting

What We Offer

We prioritize the success and well-being of our employees by offering a comprehensive benefits package designed to support both personal and professional growth. This includes a competitive salary and performance-based bonuses, along with health, dental, and vision insurance. Employees also benefit from a 401(k) retirement plan with company matching, generous PTO, and paid holidays. Additionally, we provide short-term disability (STD) and long-term disability (LTD) coverage, paid parental leave, and life insurance. With a strong focus on professional development, we offer ample opportunities for growth in a dynamic and inclusive workplace where your ideas are valued.