Administrative Assistant

Academy Of Scholars; Tennessee; On-site; USD 42,000 - 56,000; Full time

Job summary

The Academy Of Scholars is seeking a capable Administrative Assistant to support the Director of Student Success (Principal). Under direct supervision you will handle a variety of clerical duties, prepare agendas, answer calls, maintain calendars, and ensure confidentiality in a busy school environment.

Qualifications include a Bachelor's Degree or at least 3 years of equivalent admin experience, proficiency with MS Office and Google Suite, excellent proofreading and verbal skills, and strong

Qualifications

• Bachelor’s Degree or 3 years equivalent admin experience.
• Fluent in MS Office and Google Suite.
• Experience in school or as a secretary is a plus.
• Excellent proofreading, writing and verbal skills.
• Strong organizational skills with multiple interruptions.
• Ability to work independently and handle confidential matters.

Responsibilities

• Prepare and distribute agendas for meetings.
• Perform a variety of clerical duties.
• Conduct phone calls and compose communications.
• Maintain confidentiality of sensitive information.
• Maintain databases.
• Provide first aid to students as needed.
• Assure timely distribution of reports.
• Schedule appointments and manage calendars.
• Suggest improvements to policies and efficiencies.
• Conduct research as requested.
• Monitor school’s online presence.
• Maintain records of professional development hours.

Skills

Multitasking

Calendar management

Confidentiality

Communication skills

Organization

Independent work

Interpersonal skills

Attention to detail

Education

Bachelor's degree or 3 years equivalent

Tools

MS Office

Google Suite

Job description

Perform all administrative support duties required for the position for the Director of Student Success (Principal), under the direct supervision of the Director of Student Success. This position requires knowledge of The Academy of Scholars’ procedures, policies, mission, and vision; the ability to assume responsibility, work effectively and independently under pressure and maintain confidentiality.

Duties:

• Prepare and distribute agendas for meetings
• Perform a variety of clerical duties
• Conduct phone calls and compose communications
• Maintain confidentiality of all sensitive information
• Maintain databases
• Provide first aid to students as needed
• Assure the timely distribution of a variety of reports
• Schedule appointments, meetings, and conferences; maintain various schedules and calendars
• Provide input on improving efficiencies and policies on an ongoing basis
• Conduct research as requested
• Monitor school’s online presence
• Maintain records of professional development hours for faculty
• Model the mission, philosophy and goals of the school to all staff, parents, students, and the community
• Other duties as assigned

Qualifications

• Bachelor’s Degree or at least 3 years equivalent work experience in an administrative support role, preferably at the executive level
• Fluent in use of MS Office applications and all Google Suite applications
• Experience working in a school or as a professional secretary for a law or accounting office a plus
• Excellent proofreading, writing and verbal skills
• Strong organizational skills and ability to juggle multiple projects simultaneously with many interruptions
• Ability to prioritize well and to work efficiently under pressure
• Ability to work independently and follow through on assignments with minimal direction
• Ability to handle confidential matters with discretion
• Skill in managing a complex calendar
• Strong interpersonal skills; punctual and dependable