Administrative Assistant

Sundt Enterprise; Tempe (AZ); On-site; USD 23,000 - 32,000; Full time

Job summary

Industrial Power Solutions, a Sundt Company, seeks an Administrative Assistant to support our Tempe office and HR/payroll functions, handling employee records and office coordination.

The ideal candidate is bilingual in English and Spanish, organized, discreet, and comfortable in a fast-paced environment. Strong communication and teamwork skills are essential to succeed in this role.

Qualifications

• Bilingual in English and Spanish; read and write in Spanish.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to handle confidential information with professionalism and discretion.
• Strong organizational skills with attention to detail.
• Proficiency with Microsoft Office Suite or similar software.
• Ability to quickly learn payroll systems, HR information systems, electronic timekeeping systems, and other computer applications.
• Ability to work independently and as part of a team.
• Strong customer service mindset and willingness to support employees and coworkers.

Responsibilities

• Maintain accurate employee files and records.
• Answer routine HR questions about policies, benefits, hiring processes, and other HR topics.
• Maintain confidentiality and integrity of employee records.
• Conduct audits of employee files to ensure documentation is complete.
• Manage timekeeping systems and assist with timekeeping questions and corrections.
• Assist with payroll processing and related questions.
• Assist with new hire onboarding and orientation.
• Assist with benefits enrollment and other employee programs.
• Support planning of employee events and company activities.
• Provide general administrative support to the office and HR team.
• Maintain a professional and helpful approach with employees and coworkers.
• Perform other duties as assigned.

Skills

Bilingual English/Spanish

Excellent verbal & written comms

Strong interpersonal skills

Strong organizational skills

Customer service mindset

Spanish reading/writing

Tools

MS Office

Job description

Administrative Assistant

Job Summary

Industrial Power Solutions, a Sundt Company, is seeking an Administrative Assistant to support our Tempe office and team members. This position will provide general administrative support with a focus on HR, payroll, employee records, and office coordination.

The ideal candidate is organized, detail oriented, bilingual, and comfortable working in a fast paced environment. This role requires strong communication skills, discretion when handling confidential information, and a genuine desire to support coworkers and contribute to a positive team environment.

Office Location: Tempe, AZ
Pay: $20 per hour

Key Responsibilities

• Maintain accurate and up to date employee files, records, and documentation.
• Respond to routine questions from applicants and employees regarding company policies, benefits, hiring processes, and other HR related topics.
• Maintain the confidentiality and integrity of employee records and information.
• Conduct periodic audits of employee files to ensure required documentation is complete and properly maintained.
• Manage electronic timekeeping systems and assist with employee timekeeping questions and corrections.
• Assist with payroll related questions and payment issues.
• Support accurate and timely payroll processing for employees.
• Assist with new hire onboarding and orientation.
• Assist with benefits enrollment and other employee programs.
• Support planning and coordination of employee events, meetings, recognition programs, holiday events, and other company activities.
• Provide general administrative support to the office and HR team.
• Maintain a professional and helpful approach when supporting employees and coworkers.
• Perform other duties as assigned.

Minimum Job Requirements

• Bilingual in English and Spanish.
• Ability to read and write in Spanish.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to handle sensitive and confidential information with professionalism and discretion.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite or similar software.
• Ability to quickly learn payroll systems, HR information systems, electronic timekeeping systems, and other computer applications.
• Ability to work independently and as part of a team.
• Strong customer service mindset and willingness to support employees and coworkers.

Preferred Qualifications

• Previous administrative, payroll, HR, or office experience.
• Experience with payroll or electronic timekeeping systems.
• Experience with an HR information system or similar employee management software.
• Previous experience in a construction or industrial environment.

Physical Requirements

• Primarily office based work with extended periods of sitting and computer use.
• Ability to communicate effectively in person, by phone, and through electronic communication.
• May occasionally visit project or company locations and work in environments requiring appropriate personal protective equipment.

Safety Level

Safety Sensitive

Note: Jobs with the Safety Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others.

About Us

As a 100% employee owned contractor, when you work at Industrial Power Solutions, a Sundt Company, you're not just joining a company, you're joining a culture. Because every employee is an owner, our team is deeply invested in the quality of our work and the success of our customers. From apprentices to experienced professionals, we're committed to developing our people and providing opportunities for long term career growth.

Industrial Power Solutions is a high level industrial electrical and controls contractor providing design to installation solutions across industries including water and wastewater, manufacturing, food processing, energy, mining, industrial buildings, and infrastructure. Our team is known for solving complex problems through innovation, technical expertise, and strong relationships with our customers, employees, and industry partners.

At IPS and Sundt, we offer competitive pay, employee ownership through the Employee Stock Ownership Plan (ESOP), a 401(k), industry leading benefits, training, and opportunities for professional growth. We're driven by skill, grit, and purpose as we continue working toward our goal of being the most skilled builder in America.

Equal Opportunity Employer

Industrial Power Solutions is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected status under applicable law.

Benefits

• Market Competitive Pay (Paid Weekly)
• Employee Stock Ownership Plan (ESOP) and 401(k)
• Industry Leading Health Coverage
• Paid Time Off and Holidays
• Medical, Health Savings, and Wellness Credits
• Flexible Spending Accounts
• Employee Assistance Program
• Workplace Wellness Programs
• Mental Health Program
• Life and Disability Insurance
• Employee Owner Perks
• Educational Assistance
• Sundt Foundation Charitable Employee Owners Program