Administrative Assistant

Staffing Resource Group, Inc; Tampa (FL); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to support a professional group in a dynamic environment. This role involves performing complex administrative tasks, managing schedules, and ensuring smooth office operations. The ideal candidate will have advanced skills in Microsoft 365, strong communication abilities, and a professional demeanor. Join a forward-thinking company where your contributions will enhance organizational efficiency and support a collaborative team. This is a fantastic opportunity for individuals looking to advance their career in a supportive and engaging workplace.

Qualifications

• 3-5 years of relevant experience in administrative roles.
• Ability to handle sensitive information with discretion.

Responsibilities

• Compose and prepare detailed correspondence and reports.
• Manage and maintain the director's schedule and calendar.
• Assist with travel arrangements and general office duties.

Skills

Microsoft 365

Communication Skills

Typing Speed (50+ WPM)

Initiative and Multi-tasking

Education

College Degree

Job description

Executive Recruiter @ Staffing Resource Group, Inc | Full Life Cycle Recruiting

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Job Title: Administrative Assistant

Location: Tampa, FL

Industry: Pharmaceutical/Life Science

Schedule: Monday - Friday, 8am - 5pm

Salary: Up to $24.50/hr., based on experience

Employment Type: Contract

Job Overview

Performs administrative and secretarial duties of a complex and confidential nature in support of a professional group or organizational department to relieve supervisors of clerical and administrative responsibilities.

Principal Duties and Responsibilities

• Compose and prepare detailed correspondence, reports, and presentations.
• Answer, screen, and facilitate incoming telephone calls; respond independently when appropriate.
• Manage and maintain the director's schedule and calendar; independently set appointments or meetings as directed.
• Record, transcribe, and distribute meeting minutes.
• Support department with arrangements for in-person and virtual meetings.
• Sort, open, and prioritize mail; respond to routine requests.
• Compile and facilitate approval of documents such as check requests, purchase orders, and expense reports.
• Assist with travel arrangements and accommodations.
• Perform general office duties.

Job Specifications

• College degree preferred; minimum of three to five years relevant experience.
• Advanced skills in Microsoft 365, especially Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills, with emphasis on composition, grammar, and punctuation.
• Ability to take initiative, multi-task, and meet deadlines with increasing autonomy.
• Typing speed of 50+ WPM.
• Professional appearance and demeanor.
• Discretion and ability to handle sensitive/confidential information.
• Physical ability to lift, carry, and move equipment and supplies up to 30 lbs.

EOE/ADA

Additional Information

• Seniority level: Mid-Senior level
• Employment type: Contract
• Job function: Administrative
• Industries: Staffing and Recruiting

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