Research & Engagement Assistant

Florida; Tallahassee (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Florida seeks a Research & Engagement Assistant to maintain records and support legislative activities during session. The role involves supervising the Page and Messenger Program, educating students, and assisting in public engagement through creating educational resources.

Ideal candidates have a bachelor's degree and some experience; a master's may substitute. Strong communication, attention to detail, and discretion are essential in a fast-paced legislative environment.

Qualifications

• Bachelor's degree plus one year of work experience.
• Master's degree can substitute for required experience.
• Administrative experience can substitute education.
• Preferred: classroom or tutoring experience with middle/high school students.
• Experience with the legislative process and Florida statutes is beneficial.
• Strong communication and attention to detail required.

Responsibilities

• Assist with the Page and Messenger Program, supervising students and briefing them on policies.
• Conduct House Chamber tours with educational mock sessions.
• Answer office phones and direct inquiries to proper staff or agencies.
• Conduct research and respond to requests from House members and the public.
• Maintain and file legislative documents and records.
• Create and update documents and publications using various PC applications.
• Operate the vote board and other legislative programs and equipment.
• Assist with public engagement, such as welcoming visitors and creating educational resources.

Skills

Customer service

Problem-solving

Communication

Teamwork

Administrative skills

Research techniques

Microsoft Office

Attention to detail

Data analysis

Planning & organizing

Confidentiality

Rules & regulations

Report preparation

Education

Bachelor's degree

One year of work experience

Master's degree substitute for experience

Administrative substitution for education

Tools

Microsoft Office

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Job Title Research & Engagement Assistant

Salary Depends on Qualifications

Job Type Salaried Full-Time

General Summary

The Research & Engagement Assistant is one of a three-member team responsible for maintaining the current and historical records and legislation of the House of Representatives. During legislative session, they assist in the administration of the House Page and Messenger Program, which is tasked with educating and supervising middle and high school students who come to the Capitol during each of the nine weeks of the 60-day session. Outside of legislative session, they will be a part of the innerworkings of the legislative process and assist in legislative proceedings, such as withdrawing amendments and operating the vote board in the House Chamber. They will also assist with the House’s public engagement efforts such as writing educational resources and providing tours of the House Chamber, as well as assisting in a variety of special projects for the Clerk of the House, which may include writing, research and creative initiatives.

This position offers unique opportunities to contribute to a wide range of projects on behalf of the institution that require strong communication skills, attention to detail, sound judgement and creativity. The ideal candidate is adaptable, curious, discreet and comfortable working with people in a dynamic, fast-paced environment.
Financial Disclosure:Pursuant to sections 112.3144 and 112.3145, Florida Statutes, this position is required to electronically file a Form 1 – Statement of Financial Interests with the Florida Commission on Ethics within 30 days of hire.

Examples of Work Performed

• Assist with the Page and Messenger Program in supervising and educating students; briefs students on policies and procedures; conducts educational activities; escorts students to and from the House Chamber; coordinates logistics such as field trips and travel arrangements.
• Conduct House Chamber tours, along with educational mock sessions.
• Answer office telephone lines, direct calls and/or email inquiries to the proper staff member, office or state agency, and perform other office maintenance tasks.
• Conduct researchandprovideinformationinresponsetorequestsbyHousemembers and the general public.
• Maintainandfilelegislative documents and records in permanentofficefilesina manner consistent with general office procedures.
• CreateandupdatedocumentsandpublicationsusingvariousPCapplications.
• Operate the vote board and other legislative programs, applications and equipment.
• Organize returning messages, withdraw bills and amendments, and assist members on the House floor.
• Assist with public engagement efforts, such as welcoming visitors at the Legislative Welcome Center and contributing to the creation of educational resources.

Knowledge, Skills, and Abilities

• Skills in customer service, problem-solving, and communication.
• Abilitytodealtactfullyandcourteouslywiththerequestsoflegislators, staff, and the public.
• Abilitytoworkcooperativelyasateammemberand contributetotheefficientinternal functioning of the unit.
• Knowledgeofadministrativeprinciplesandpractices.
• Knowledgeofresearchtechniques and Microsoft Office programs.
• Abilitytopayattentiontodetailandreviewworkforaccuracyandqualityofcontent.
• Abilitytocollect,analyze,andinterpretdata.
• Abilitytoplan,organize,andcoordinateworkassignments.
• Abilitytocommunicateeffectivelyverballyandinwriting.
• Abilitytohandleconfidentialinformation.
• Abilitytounderstandandapplyrules,regulations,policies,andprocedures.
• Abilitytopreparereports,correspondence,andmaintainrecords.
• Abilitytowork long hours, especially during session.

Minimum Qualifications

A bachelor's degree from an accredited college or university and one year of work experience.

A master's degree from an accredited college or university can substitute for the required experience.

Administrative experience can substitute on a year-for-year basis for the required college education.

Preferred Qualifications

Classroom or tutoring experience, preferably with middle and high school students.

Some experience of the legislative process and ability to navigate Florida statutes and current/historical legislation is beneficial, but not required.

Salary
Salary commensurate with experience. The Legislature offers a competitive benefits package.

Accommodation for Disability
If an accommodation is needed for a disability, please notify Human Resources at [phone].

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.