Administrative Assistant

Tallahassee State College; Tallahassee (FL); On-site; USD 32,272 - 39,443; Full time

Benefits offered by this job

Comprehensive benefits

Tuition waivers

Paid holidays and breaks

Access to campus events

Job summary

A leading educational institution in Tallahassee is looking for a dedicated Administrative Assistant to support financial operations and clerical tasks. Candidates should have excellent communication skills and at least four years of relevant experience. The position offers competitive pay starting at $35,857.83 annually along with comprehensive benefits and opportunities for professional development.

Qualifications

• A minimum of four years of secretarial and/or clerical experience.
• Ability to communicate effectively with parents, students, and other stakeholders.

Responsibilities

• Perform advanced clerical and administrative support functions.
• Maintain financial records and organize spending receipts.
• Communicate with vendors regarding purchase orders.
• Manage the front office operations efficiently.

Skills

Excellent written communication

Oral communication skills

Organizational skills

Discretion

Education

High school diploma or equivalent

Job description

Join Our Team at Tallahassee State College

Administrative Assistant Opportunity

Tallahassee State College (TSC), recently recognized as one of the Most Promising Places to Work in Community Colleges for 2025, is excited to announce a full-time opportunity for the position of Administrative Assistant – P10551 with Tallahassee Collegiate Academy (TCA). We are seeking a dedicated professional who shares our commitment to fostering a vibrant workplace community.

What You’ll Do

The Administrative Assistant performs advanced clerical/secretarial and administrative support functions of considerable variety and complexity, requiring exercising considerable judgment and initiative in completing assignments for a dean, manager, chair, or coordinator. This role serves as a primary point of contact for internal and external stakeholders relating to school expenses, maintaining financial records, preparing reports, and supporting the overall financial operations of the school. The ideal candidate must be able to work independently on projects and handle a wide variety of time-sensitive activities and confidential matters with discretion. The Administrative Assistant reports to the principal; this is a 12-month position.

Day-to-day responsibilities include:

1. Receiving, writing receipts for, counting, and verifying money for various activities.
2. Preparing deposits in accordance with school and district procedures.
3. Collecting and organizing all spending receipts related to school expenses.
4. Uploading receipts to the designated financial management system promptly and accurately.
5. Ensuring all receipts are properly documented and categorized.
6. Communicating with vendors concerning purchase orders, receiving supplies, and verifying against purchase orders to process payments.
7. Ensuring compliance with all school, district, state, and federal financial regulations and responsibilities.
8. Supporting internal and external audits by providing necessary documentation and reporting.
9. Welcoming visitors and maintaining secure entry access to the school.
10. Receiving incoming calls, routing them to the correct person, and taking accurate messages.
11. Keeping student records, staff files, and other important documents organized and up-to-date.
12. Handling incoming and outgoing mail, emails, and other forms of communication.
13. Coordinating appointments for the principal.
14. Managing the front office to ensure proper supply stocks, organization, and operation of the office.
15. Providing other clerical support and duties as assigned related to administrative support.

Who We’re Looking For

We seek a candidate who brings not only technical expertise but also a passion for education and student success. Our ideal candidate will have:

1. Graduation from high school (standard high school or equivalency diploma).
2. Four (4) years of secretarial and/or clerical experience; or an equivalent combination of education and experience.
3. Excellent written, oral, and verbal communication skills with the ability to tailor communications appropriately to audiences (parents, students, Board members, community, college partners).

Why You’ll Love Working Here

At Tallahassee State College, we’re not just shaping the leaders of tomorrow – we are committed to fostering the growth and development of every team member. As part of our College community, you’ll enjoy:

• A dynamic campus atmosphere where your contributions directly impact student success.
• A culture that champions continuous improvement, where students and staff alike are valued and empowered.
• A supportive team that encourages collaboration, creativity, and innovation.

What We Offer

We offer more than just a competitive salary starting at $35,857.83 annually. When you join TSC, you’ll also enjoy:

• Comprehensive benefits through the State of Florida, including retirement via the Florida Retirement System.
• Opportunities for professional development.
• A generous leave policy, including paid holidays, winter, and spring breaks.
• A collaborative and inspiring campus community.
• Tuition waivers and reimbursement programs for continuous learning.
• Free access to TSC athletics, arts, and performing arts events.

Please visit the College's Benefits site to see the full list of benefits and opportunities.

A Little About Us

Established in 1966, Tallahassee State College is dedicated to providing high-quality educational opportunities for students from Leon, Gadsden, and Wakulla counties, as well as from across the nation and abroad. TSC offers a wide range of academic and workforce training programs, including associate degrees, bachelor’s degrees, and in-demand certifications. Consistently ranked as one of the top colleges in the nation, our vision is to be recognized as your College of Choice.